Back Into Learning

In Release Version 4.19.0, we have released a new screen called “Back into Learning” this is available from the Assessment Menu.

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• programme_id - Represents the Apprentice’s programme at the time the CoC happened

• start_date - This is the date the new status started and is generated by the system

• end_date - This is the date the CoC record was replaced with a new record, this is not populated cross programmes.

Back into Learning - Assessment Profile - Display and Management Panel

We’ve added a new management area to the Assessment Profile which is shown when an apprentice is either in Retake Review or Back Into Learning. The area differs slightly based on the status, new permissions and notifications have also been added.

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If the status is rejected then the apprentice will be moved back to the status that is appropriate for them, this will be On Programme, Completed or Certified. During the rejection, the user will be required to provide a reason, which is to indicate why the request was rejected, plus the new next action of either “Resit” or “Failed” that the triggering element will be updated too.

Notifications

Both the approve and reject actions will trigger a notification, approving a retake review will trigger “Retake Review Approved”, whilst rejecting will trigger “Retake Review Rejected”.

As with our other notifications, these can be configured via the communication management areas, by default these notifications will be configured as below:

• Retake Review Approved - Enabled by default for EPAs, EPA Managers and the Subject user against the element.

• Retake Review Rejected - Enabled by default for EPAs, EPA Managers and the Subject user against the element.

Both of these notifications also have a default of only being an “In App” notification. Both require the user to be able to read-assessment, in order to control the configuration of the notification.

Permissions for Retake Review management feature

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• Approve Back Into Learning - This is under the “Back into Learning” section and grants the user the ability to approve Retake Review requests. This permission by default is given to the owner and awarding organisation roles.

• Reject Back Into Learning - This is under the “Back into Learning” section and grants the user the ability to reject Retake Review requests. This permission by default is given to the owner and awarding organisation roles.

Notifications

Both the approve and reject actions will trigger a notification, approving a retake review will trigger “Retake Review Approved”, whilst rejecting will trigger “Retake Review Rejected”.

As with our other notifications, these can be configured via the communication management areas, by default these notifications will be configured as below:

• Retake Review Approved - Enabled by default for EPAs, EPA Managers and the Subject user against the element.

• Retake Review Rejected - Enabled by default for EPAs, EPA Managers and the Subject user against the element.

Both of these notifications also have a default of only being an “In App” notification. Both require the user to be able to read-assessment, in order to control the configuration of the notification.

Back into Learning Process

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