The aim of this development is to allow users to link to external calendars such as google calendar or to use non domain Microsoft calendars
...
The screen changes for linking accounts are covered in Profile Screen changes, please see link on how the Linked Accounts screen has changed.
...
EPAPro has a setting that can be enabled called “Show Events Details” under the Microsoft Teams tab. This setting for organisation accounts will show the title of the event within EPAPro, this is not the case for a Microsoft account that a user has linked. Even if this setting is enabled, EPAPro will replace the event’s title with “Private Event”. This is because the user may be linking their personal Microsoft account that isn’t linked to the AO’s Microsoft account.
Google Individuals
Note that any users that have already linked their Google account, will need to relink it following these changes.
We have extended our Google integration to now support the user’s calendars and feed additional data into the availability calculations within EPAPro.
There have been some screen changes to the linked accounts tab on the user profile, see Profile Screen changes for details.
After linking Google to your EPAPro account there will now be new Calendar options, similar to the Microsoft extension, this allows the user to select calendars they would like to be used for availability calculations within EPAPro. The events on these calendars will then be fed into the Planning Meeting Booking slot system and EPA availability calendar.
As part of this development, we have also laid the foundation for creating events on the user’s Google calendar, for example when a meeting is booked, it could then be added to the user’s Google calendar too, this is not yet fully implemented and so availability information is all that is provided.
Planning Meeting Booking
The planning meeting booking calculations will now make use of any Google calendars users have linked to EPAPro. The events on their calendar that are set to “Busy” will now make them unavailable during that time.
EPA Availability
When booking elements the EPA Availability calendar will now show blocks where an event exists on the user’s link Google calendar if they have added any. This will show “Busy” events when the EPA is unavailable due to a conflicting event on their Google calendar.
| Info |
|---|
During the linking process Google will request the user ticks the permissions they would like to grant to EPAPro. So that availability calculations are supported for the user, the three calendar permissions must be ticked, otherwise, EPAPro may be unable to retrieve events from the user’s calendar. |
Considerations
| Note |
|---|
This work has meant a number of changes and improvements were made behind the scenes to our existing organisation based Microsoft 365 integration. This means that you may need to relink the organisation account if the availability is not showing as you intend. |
...