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🌱 Example of the Operations Departmental Manager Standard (ST0385)
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Step 1 - The first step to building a Standard on epaPro, is to select the Standards tab which is under Entity Management
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Step 1 | |||
Standards | |||
Standard Details Tab  | Mandatory | Description | Example of Text / Dropdown options |
Level | Yes | Select the level of the standard from the dropdown options available to you | Level 5 |
Title | Yes | Free text field - to add the name of the standard | Level 5 (ST0385) Operations Departmental Manager |
Description | Yes | Free text field - here you add a description of this particular standard to your choosing | Level 5 (ST0385) Operations Departmental Manager |
Planning Meeting Availability Source | Yes | This is selected if you are currently using the planning meeting process where Training Providers can book ‘live available’ slots on epaPro. If not then leave the option as Default. | Default |
Minimum Programme Duration | Yes | This is how long the Apprentice needs to be ‘on programme’ for before coming through Gateway | 366 Days |
Maximum Assessment Duration | Yes | This is how long an Apprentice has to complete their EPA once passed Gateway | 152 days (5 months) as stipulated in the assessment plan |
Last Registration Date | No | This is when you want to close registrations down, this date will stop Training Providers from registering their Apprentices on this standard | Date as required by Customer |
QA Minimum % | No | Minimum QA % for this standard. | 100% |
Planning Meeting Length | Yes | Length of how long a planning meeting (initial meeting will last) for this standard | 30 mins |
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Standards | |||
External Details Tab  | Mandatory | Description | Example of Text / Dropdown options |
External Standard ID | Yes | This is for use when undertaking tasks that require use of the bulk upload or the EPAPro API. It allows you to identify a unique standard record. This can be an internal reference number alternatively the STO IFATE reference number | STO0385 1.2 |
Standard Version | Yes | The version of the standard you are building | 1.2 |
Version Earliest Start Date | No | As per the 5.01 release these fields will not longer validate, these can be used for reference only, data is available on IFATE website | |
Version Latest Start Date | No | As per the 5.01 release these fields will not longer validate, these can be used for reference only, data is available on IFATE website | |
IFATE ST Reference | Yes | This is the IFATE ST code. This code has the following format ‘ST0000’, where 0000 is any four digit number. This information can be located here: https://www.instituteforapprenticeships.org/apprenticeship-standards/ | ST0385 |
Publication Date | No | This is not a mandatory however date is available from IFATE website | |
External Subject Reference | Optional | Internal reference number can be used here alternatively the IFATE ST reference number | ST0385 |
External Standard Code | Optional | This is used within the ESFA submission integration. This must match the standard code as defined by the ESFA (this is known as the LARS code and is available on the IFATE website) | 104 |
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Step 2 - Once you have set up the EPA standard, select the Gateway Component tab which is also under Entity Management, here you will be able to build the gateway components for the standard.
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Step 2 | Multiple Gateway Components can be built against a standard | ||
Gateway | |||
Gateway Component Tab  | Mandatory | Description | Example of Text / Dropdown options |
Component Name | Yes | Free text field - add the name of the Gateway Component | Level 1 maths (or equivalent) |
Component Description | Yes | Free text field - add a description of the Gateway Component (will be visible to Training Providers where uploading Gateway evidence, so can be used to provide information to your Training Providers on what evidence is required to be uploaded) | Equivalent to a GCSE Grade E-D (2-3) |
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Step 3 - Once you have built all the Gateway components required for the standard, you will then need to move onto the next step and that is to build the Gateway specification, this is also under the Entity Management tab
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Gateway | |||
Gateway Standards Tab  | Mandatory | Description | Example of Text / Dropdown options |
Standard | Yes | Select the standard from the dropdown, which this gateway specification relates to (ensuring you select the add standard tab once selected) | As per example below |
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Step 4 - Once you have completed your Gateway build, progress to the Assessment Component tab under Entity Management - here you will build the assessment components that need to be undertaken by the Apprentice
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Assessment Component | |||
Assessment Milestones Tab  | Mandatory | Description | Example of Text / Dropdown options |
Milestone | Yes | Free Text Field - Here you can add a description of the evidence which needs to be uploaded | As per example below |
Type | Yes | Select from the drop down menu (options available are; assessment, or file upload | As per example below |
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Step 5 - Once you have built all your Assessment Components, you will then need to build the Assessment Schema as shown below
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