We are making some changes into how we display the gateway to allow providers to confirm the estimated gateway date, standard version, assessment plan version, gateway specifications etc. before submitting to the EPAO for review
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The enrolled screen within the gateway menu has been updated to now provide a “Verify” button, instead of the “Confirm” button previously offered. Clicking this new button now opens a modal window where users must accept (and change, if necessary) the following key pieces of information prior to submission:
Any information relating to the above can be amended prior to submission - changing this information will update the apprentice record with the new details automatically. Once an apprentice has been confirmed for gateway, the standard and estimated gateway (expected ready for EPA) date become locked - the gateway must be unconfirmed before changes can be made. Unconfirming an apprentice follows the previous flow (pressing the “Unconfirm” button within the confirm screen within the gateway menu). Note that once an apprentices details have been updated via the verification process, unconfirming the details will not revert the apprentice to the previous standard / estimated gateway date against that apprentice. If these details are submitted incorrectly, they can be changed after the unconfirming process via the normal methods (API, apprentice screen, update apprentice bulk upload). The rest of the gateway process has not been changed as part of this development. |
The gateway confirmation process within epaPRO has been enhanced to allow Provider users the opportunity to confirm (and change, if necessary) key pieces of information before confirming an apprentice. This should provide an easier way for provider users to update the apprentice details at the point of confirmation, and provide EPAO users with more accurate information.
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This will require training for your Providers and other users |
Enrolled Gateway
Within Enrolled Gateway under Actions, you will now note that the Confirm button has been amended to “Verify”.
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When verifying you will now see a 3 step process. The enrolled screen within the gateway menu has been updated to now provide a “Verify” button, instead of the “Confirm” button previously offered. Clicking this new button now opens a modal window where users must accept (and change, if necessary) the following key pieces of information prior to submission:
Standard/Specialism
Estimated Gateway Date
Assessment Plan Number (a.k.a., Assessment schema)
Any information relating to the above can be amended prior to submission - changing this information will update the apprentice record with the new details automatically.
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The screens can be broken down to three steps:-
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Standard & Version
Below you will see an example of the 3 steps that a provider will need to complete before the gateway is verified.
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Finally on step 3 the Assessment Plan can be set, epaPRO will automatically enter what we believe the assessment plan would be based on the apprentices start date, but this can be adjusted.
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Note that all 3 steps must be confirmed, before the gateway can be verified |
If the provider forgets to do this, then a warning will appear, likewise if the estimated gateway date is insufficient, an alert will show for that too.
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Once an apprentice has been confirmed for gateway, the standard and estimated gateway (expected ready for EPA) date become locked - the gateway must be unconfirmed before changes can be made.
Unconfirming an apprentice follows the previous flow (pressing the “Unconfirm” button within the confirm screen within the gateway menu).
Note that once an apprentices details have been updated via the verification process, unconfirming the details will not revert the apprentice to the previous standard / estimated gateway date against that apprentice. If these details are submitted incorrectly, they can be changed after the unconfirming process via the normal methods (API, apprentice screen, update apprentice bulk upload).
The rest of the gateway process has not been changed as part of this development.