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Lisa Clancy

Lisa Clancy

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Overview

The Coming soon in release 5.08.0 due on UAT the ESFA Submission screen has received a moderate update to help improve usability and add some tracking functionality for errors or failures, which we hope will support you with the your submissions.

Screen Improvements and Submission Tracking

Changes To Functionality

  • The main ESFA submission screen has been updated to a more better defined two-step process, where the modal has been removed for greater usability with other epaPRO functionality. Instead of the modal opening up, you are now taken through now to a second page to review before submission.

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  • The checklist within the Assessment Profile screen has been updated to show if the ESFA submission has failed.

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ESFA Report Tracking

A new ESFA Attempts report has been added to the system.

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  • This report logs any attempt to submit an apprentice’s certificate to the ESFA or retrieve the certificate reference from the ESFA. Any data sent to fulfil the request is logged within the report so that a detailed history can be shown. See example below:-

Info

Data

{"standard":{"standardCode":null},"learner":{"uln":"1234567413","familyName":"Kinneas"},"learningDetails":{"overallGrade":"Pass","achievementDate":"2018-06-15T10:40:33"},"postalContact":{"contactName":"Quistis","organisation":"7th Heaven","addressLine1":"Midgar","addressLine2":"Midgar","city":"Midgar","postCode":"CB8 8BU"}}

Error

{"msg":"The standard.standard code field is required."}

  • The “Certification Overview” report has been extended with a “esfa_submission_type" field to distinguish Manual from API references.

Apprentice - Town Mandatory Field

The apprentice validation has been updated to make “Town” a required field in accordance with ESFA submission requirements.

Note

Please note - This will affect the create/edit apprentice screen, bulk upload, and the API.

All Impacted Areas

  • ESFA Submission screen

  • Assessment Profile

  • Reporting

  • Bulk Upload

  • API

  • Create/edit Apprentice screen

Permissions

  • ESFA Attempts under Reporting

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