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1. Standards Info | |||
Standard Details Tab  | Mandatory | Description | Example of Text / Dropdown options |
Level | Yes | Select the level of the standard from the dropdown options available to you | Level 5 |
Title | Yes | Free text field - to add the name of the standard | Level 5 (ST0385) Operations Departmental Manager |
Description | Yes | Free text field - here you add a description of this particular standard to your choosing | Level 5 (ST0385) Operations Departmental Manager |
Sector | No | Optional - You can create you own sectors within the build of epaPRO, once built within the customer dropdowns the sectors will display within the dropdown | Business Skills |
Planning Meeting Availability Source | Yes | This is selected if you are currently using the planning meeting process where Training Providers can book ‘live available’ slots on epaPRO. If not then leave the option as Default. | Default |
Minimum Programme Duration | Yes | This is how long the Apprentice needs to be ‘on programme’ for before coming through Gateway | 366 Days |
Maximum Assessment Duration | Yes | This is how long an Apprentice has to complete their EPA once passed Gateway (please note that this will validate to show the EPA window - how long and Apprentice has) | 152 days (5 months) as stipulated in the assessment plan |
Last Registration Date | No | This is when you want to close registrations down, this date will stop Training Providers from registering their Apprentices on this standard | Date as required by Customer |
QA Minimum % | No | Minimum QA % for this standard. | 100% |
Planning Meeting Length | Yes | Length of how long a planning meeting (initial meeting will last) for this standard | 30 mins |
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Standards | ||||
External Details Tab  | Mandatory | Description | Example of Text / Dropdown options | |
External Standard ID | Yes | This is for use when undertaking tasks that require use of the bulk upload or the epaPRO API. It allows you to identify a unique standard record. This can be an internal reference number alternatively the STO IFATE reference number | STO0385 1.2 | |
Standard Version | Yes | The version of the standard you are building | 1.2 | |
Version Earliest Start Date | Yes | As per the 5.01 release these fields will not longer validate, these can be used for reference only, data is available on IFATE website | 01/12/2021 | |
Version Latest Start Date | No | As per the 5.01 release these fields will not longer validate, these can be used for reference only, data is available on IFATE website | ||
IFATE ST Reference | Yes | This is the IFATE ST code. This code has the following format ‘ST0000’, where 0000 is any four digit number. This information can be located here: https://www.instituteforapprenticeships.org/apprenticeship-standards/ | ST0385 | |
Publication Date | No | This is not a mandatory however date is available from IFATE website | ||
External Subject Reference | Optional | Internal reference number can be used here alternatively the IFATE ST reference number | ST0385||
External Standard Code | Optional | This is used within the ESFA submission integration. This must match the standard code as defined by the ESFA (this is known as the LARS code and is available on the IFATE website) | 104 | |
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4. Assessment Components Info | Multiple Assessment Components can be built against a standard | ||
Component Details Tab  | Mandatory | Description | Example of Text / Dropdown options |
Name | Yes | Free text field - name of the Assessment Component you are building | Assessment of portfolio of evidence and presentation |
Upload Required | Optional | By ticking the box, you are stating that evidence does need to be uploaded for this assessment component, please note that by selecting this option alerts will display to all users stating evidence is required. | 14 days (this will inform the Training Provider that evidence is required 14 days prior to the scheduled EPA date taking place) |
Upload Advanced | Optional | If selecting the upload required option (as above) you can determine how long the Training Provider has to upload evidence before the EPA event takes place. This will validate against the Apprentices EPA date that has been booked and will alert the Training Provider to upload evidence as part of this assessment component | 14 days |
Record of Component Achievement Template | Optional | If you are wanting to issue Record of Achievement to Apprentices, you can do this by uploading the template of the ROA here, (Please note this is not the ESFA Certificate, its an internal ROA only) | |
External Component ID | Optional | The external ID is used to match an assessment component with an external system | |
First Assessment Component Reminder | Optional | This is the number of days before a scheduled EPA date that the first reminder will be sent to attendees. Setting this at 0 will ensure the reminder is sent on the day of the EPA event | 7 |
Second Assessment Component Reminder | Optional | This is the number of days before a scheduled EPA date that the second reminder will be sent to attendees. Setting this at 0 will ensure the reminder is sent on the day of the EPA event (template for these reminders are within the communications area of epaPRO) | 0 |
Appeal Window | Yes | This is the number of days after a result has been published that an appeal can be made on the element. Please note when using the ESFA API direct from epaPRO the Apprentices will not display until the appeal window has passed) | 10 days |
Notice Period Required For Booking | Yes | The notice period is how long the Training Provider will have before being allowed to book the assessment for; | 7 Days |
Duration Allowed | Yes | How long the EPA event will take (for example the Project Proposal, Presentation and Questioning is 75 mins) | 75 mins |
Grade Profile | Yes | Grades available to use for this assessment component | Pass, Merit, Distinction, Fail |
Alternative Grade Profile | Optional | The number of non-void results before the alternative grade profile (if set up) is used | 1 |
Maximum Number of Resits | Yes | Total number of resits allowed for this component (use 0 if infinate) | 0 |
QA Minimum % | Optional | Note that '0' will result in QA never taking place, unless manually flagged. To ignore this check, please leave this field blank | |
Require Invigilator | Optional | ||
Communication Attachment Name | Optional | Name of the attached document as per below | Supporting Document |
Communication Attachment | Optional | If a file is uploaded here it will be attached to all component invites, reschedule and result emails | File Upload |
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Assessment Component | |||
Standards Tab  | Mandatory | Description | Example of Text / Dropdown options |
Standards | Yes | Select the standard the assessment component is related to | as per example below |
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5. Assessment Schemas Info | |||
Schema Details Tab  | Mandatory | Description | Example of Text / Dropdown options |
Name | Yes | Free Text Field - Here you can add the name of the assessment schema | Level 5 (ST0385) Operations Departmental Manager |
Description | Yes | Free Text Field - Here you can add a description of the EPA standard | Level 5 (ST0385) Operations Departmental Manager |
ROA Template | Optional | If you are wanting to issue record of achievement to Apprentices, you can do this by uploading the template of the ROA here, (Please note this is not the ESFA Certificate its an internal ROA only) | |
Standard | Yes | Select the standard this assessment schema relates to from the options available to you from the dropdown available | Level 5 (ST0385) Operations Departmental Manager |
Start Date | Yes | This is the date where EPA bookings can be taken from | 01/06/2016 |
End Date | Yes | This is the last date from where EPA bookings can take place | 01/06/2024 |
Review Date | Optional | Date of review | |
Version | YesOptional | The Assessment Plan version which can be found on the IFATE website | AP02 |
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