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Standards | |||||||||
External Details Tab  | Mandatory | Description | Example of Text / Dropdown options | ||||||
External Standard ID | Yes | This is for use when undertaking tasks that require use of the bulk upload or the epaPRO API. It allows you to identify a unique standard record. This can be an internal reference number alternatively the STO IFATE reference number | STO0385 | ||||||
Standard Version | Yes | The version of the standard you are building | 1.2 | ||||||
Version Earliest Start Date | Yes | As per the 5.01 release these fields will not longer validate, these can be used for reference only, data is available on IFATE website | 01/12/2021 | ||||||
Version Latest Start Date | No | As per the 5.01 release these fields will not longer validate, these can be used for reference only, data is available on IFATE website | |||||||
IFATE ST Reference | Yes | This is the IFATE ST code. This code has the following format ‘ST0000’, where 0000 is any four digit number. This information can be located here: https://www.instituteforapprenticeships.org/apprenticeship-standards/ | ST0385 | ||||||
Publication Date | No | This is not a mandatory however date is available from IFATE website | |||||||
Surpass Subject Reference | Optional | Internal reference number can be used here 🆕 We have changed the name of field to Surpass Subject Reference rather than “External” in release 5.13.0 | |||||||
External Standard Code | Optional | This is used within the ESFA submission integration. This must match the standard code as defined by the ESFA (this is known as the LARS code and is available on the IFATE website) | 104 | ||||||
| Optional | An optional field to enter the Ofqual Qualification Number, this will also appear on the Standards Report | |||||||
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3. Gateway Spec Info | |||
Gateway Specification Details Tab  | Mandatory | Description | Example of Text / Dropdown options |
Specification Name | Yes | Free text field - name of the gateway specification you are building | Level 5 End-point Assessment for ST0385/AP03 Operations/Departmental Manager - |
Description | Yes | Free text field - here you can add a description of the standard. | An Operations or departmental manager is someone who manages teams and/or projects, and achieving operational or departmental goals and objectives, as part of the delivery of the organisations strategy. |
Single Sign Off | Optional | By selecting this you will allow the Training Provider to come through gateway without the need to confirm their gateway uploads | |
Require File Uploads or E-Portfolio Link | Optional | Option to be able to upload E-Portfolio links or File Uploads as additional evidence (if part of the EPA and is required to be uploaded at gateway). Once toggled on, those items selected for mandatory file upload will need to have either a file upload OR an e-portfolio link | |
Confirm Mentor, Address and Apprentice Details | Optional | By selecting this option the Training Provider will be prompted to check the Apprentice details, a new screen will display showing all Apprentice details provided at registration, Training Provider will simply toggle to confirm information is correct (should any information need to be corrected the link to ‘edit’ Apprentice details will be provided) | |
Declaration | Yes | Free text field - Here you can bespoke a declaration that the Training Provider will need to sign off (electronically) before submitting an Apprentices gateway | I confirm that the apprentice has passed the employer gateway review, and there are accurate and authentic records that the apprentice:
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Start Date | Yes | This is the date that Apprentices can come through Gateway, it is advised that you use the ‘approved for delivery date’ as stipulated on the IFATE website, (by choosing the date you as an EPAO gained approval, will restrict registering those Apprentices who have an ‘on programme date, prior to the date added here) as this date will validate against an Apprentices 'on programme date’ | 1st June 2016 |
End Date | Yes | This is the date where you will no longer allow Apprentices to come through gateway, we would recommend adding a date well into the future to ensure that this does not become a blocker for registrations | 1st June 2040 |
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