Please find below the agenda for our next epaPRO User Group meeting
Meeting Date
Time
11:00 - 12:00
If there is anything you would like to add to the Agenda, please let us know before the date of Meeting - just drop us an email hello@epapro.co.uk Thanks.
Agenda Items
1
Overview of the last three months:
Last Quarter
x Bugs fixed
🆕 x Feature Requests
🛠️ Released Development in last 3 months
2
🗺️ Roadmap Items:-
3
👋 Welcome to new customers
4
Accolade
Progress update
5
Points for Group Discussion
6
Changes around resits/retakes. Removal of Capping on assessment resits.
It is the Employers decision should an Apprentice go back into further learning after failing an assessment, a discussion is held with the Apprentice / Employer to see what if any further training is required, this is not the decision of the EPA (Assessor) We would like to discuss with group if they are happy for us to take it away and look at this, is everyone in agreement that a change needs to take place?
Validation on surname casing, such as McCarthy Currently the code will tidy up any issues with names entered for example like:- ”aNN aPPrentice” There has been a request to see what could be done where names have a “Son of” derivative (Mac, Mc or O') as the casing on the ROA appears with the single capital letter i.e. Mccarthy. The issue is if we remove the current code that tidies up casing, this would mean that you would need to tidy up every apprentice entry where the casing is incorrect manually?
Apprentice - Data Anonymising (relates to SD-10068) & Data Retention
This is a very large scale undertaking if we progress down the data anonymisation route.
We would like to form a “Task Force” group from our customers with the people who deal with your compliance so this can be discussed in more detail.
[INTERNAL] Need to present a high level scale of issue and the problem, suggest collating all of the Compliance contacts to arrange large discussion. Then we would write a spec/statement of works for them to agree to. Suggest a long consultation period as this is a massive project with far reaching implications
Anonymisation
How we anonymise - we will need to create a standardised process that all agree to and also the method of anonymising e.g.
use of **** in certain areas such as names and emails etc
For dates e.g. DOB we can use a date such as 01/01/1645
Ethnicity is a specified list, we cant nullify the entry.
Type of data to anonymise.
Note the ULN number would need to go, we cannot replace that with a random number as there is a risk of the number that is generated would actually matching another apprentice.
We cant anonymise data in attachments/Files/Recordings/Tasks/Notes etc.
Anonymised records would need to be flagged in some way as locked down, to prevent editing as they would fail validation if you attempted to update them
The data would need to cycle naturally out of backups, so potentially could take 6 months or so to disappear from those areas
Once its gone its gone for good and we cannot restore it
Please note that we are not responsible for updating the data that third parties hold e.g. Aptem in linked systems (via API & Integrations)
Question for users /Task Force
How long the ESFA will hold data for certificate reprints, we believe it is 6 years?
With regards to general apprentice data retention, are you all agreed its 7 years, and what sort of data are you required to retain?
With regard to general qualifications (Accolade) we understand that the learner can request a certificate reprint at any time so this data has to be retained “forever”
Apologies this has yet to process, we do have it logged internally and we will get to it as soon as we reasonably can.
10
Demo of Support Portal Topics
11
Synap Training Courses
12
Sneak Peak at Skilltech One
13
Christmas Opening/Closed Times
Lisa Clancy we are going to remove SD-10286 from the agenda as its not a mandatory field this is not something we need to bring to the user group agenda
x Bugs fixed
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