DRAFT epaPRO User Group Agenda September 2024

Time

11:00 - 12:00

Overview of the last three months:

🛠️ Released Development in last 3 months

• Release 5.23.0 Assessment Booking - New Screen and Process

• Release 5.24.0 EPA(M) - RAG Ratings - Various enhancements

• Release 5.25.0 Optional Pronouns, Milestone Reminders

• Release 5.26.0 ( 03 Sep 2024 )

  • Reasonable Adjustments Phase 2

  • Configurable MFA Method Requirement for User Types

  • Ability to copy support materials

Review of last academic year

• New Staff

• New Clients

• Starting Accolade

🗺️ Roadmap Items:-

• EP-3804 Accolade - General Awarding

• EP-4219 Booking attendees - allow attendees to just be notified and not invited

• EP-4113 Skilltech “One”

• EP-3795 Skilltech Identity - One Global Login

• EP-4399 Results/Certifications - Result Releasing

👋 Welcome to new customers

Accolade

• Progress update

• Early demoes of Accolade being planned in from 18 Sep 2024

Use of demo videos for each new large item in the release, which would be uploaded to the knowledgebase, linked to the “Coming Soon, Release Notes and UAT Release documents, followed by discussion on their usual regular meeting with the customer success team.

AO Dashboard - what specific stats would be useful? ( SD-10163 - Getting issue details... STATUS )

Similar to a query SD-8561 - Getting issue details... STATUS that is specific to SLA’s

• Registration - Numbers enrolled at GW

• Gateway - Awaiting/Pending/Rejected

• SLA - GW submitted → GW Approved

• Result - element scheduled to result published

• Planning Meetings - Rejected/Pending

• Allocations = Pending/Rejected

• Assessment Bookings -> Needing resit/retakes, all the totals from new screen displayed on widget.

• Reasonable Adjustments → Pending ones

• Appeals → Awaiting Response

• Days over epa - apprentices about to go over.

• QA’s - Outstanding Tasks, Overdue QA’s

• Resulting → Overdue Results

• ESFA → Rejected

• Contracts - about to end

• Assessment Schema → Review & Ending

Back Into Learning - Related to SD-10107 Do customers have a preference when clicking on the Back Into Learning screen which page it opens by default - currently this is Retake Review but we have been asked to amend this to show BiL instead?

Ofqual Reasonable Adjustments - feedback on the last UAT demo for 5.26.0 was around the system list of Reasonable adjustments not matching IfATE’s list https://www.instituteforapprenticeships.org/quality/end-point-assessment-reasonable-adjustments-guidance/ the original work was done based on a request from Ofqual for data for reporting - based on their ArrangementType they listed the following would be accepted in the report:-

To indicate the type of arrangement applied for.

The following values will be accepted:

• 25% extra time

• Bilingual dictionary with 10% extra time

• Coloured/enlarged paper

• Computer reader / reader

• Extra time over 25%

• Practical assistant

• Scribe/speech recognition technology

• Other

It is this system list for the Reasonable Adjustments that EPAO’s have an issue with as it doesnt match what IfATE outlines

Discussion :- Should an EPA that has previously been assigned to an element, where a previous result now exists be able to view the apprentice in Assessment Progress once it is assigned to a new epa?

SD-10153 - Getting issue details... STATUS

Skilltech One - Statistical Data Sharing

Skilltech Website - help for other users. - We are being contacted directly by Providers & apprentices, looking at ways to manage this.