Record of Achievement Guide & Info

The Record of Achievement allows you to upload a branded template PDF file which includes Fillable Form Fields, these then can include the following field variables in the template, these will then be populated when the ROA is created from an apprentice.

In order to edit the fillable form fields on a PDF template, you will need to use some proprietary software such as Adobe Acrobat DC. (Note this is not the free Adobe reader).

More info about fillable form fields can be see here:-

About fillable PDF forms and determining their capabilities

External Link to Adobe Acrobat DC, the most commonly known product - Fillable PDF forms | Adobe Acrobat DC

There are also free online PDF editing tools that you can use, or some that offer free trials before charging you.

We have located and tested this Free Tool called Sejda https://www.sejda.com/pdf-forms which works, it is basic and it will allow 3 free document edits, before it locks you out for an hour.

Unfortunately we have found since a recent update to https://www.pdfescape.com/ the form fields are no longer working, if you use this to create your fillable form fields I am afraid you will need to find an alternative.

Do please note that we do not take any responsibility for using these external links or tools, they are merely suggestions on the type of software required to create fillable form fields on a PDF Document.

ROA Options

Component level ROA - To create a component specific ROA, you upload these directly under the Assessment Component.

Overall Certification Grade ROA - In order to create an overall certification ROA you upload the PDF against the Assessment Schema

Steps to creating a RoA template

Create a Word document with your chosen design, logos and layout etc.
Convert this document into a PDF by saving as a .pdf file when you save it in Word.
Either sign up to a free trial of some PDF Fillable Form Field product or use any existing software you have for this purpose such as Adobe Acrobat DC.
Convert the fields to Fillable Form Fields and enter the field names e.g. apprentice_name into the relevant field.

When you have finished the document would look something like this:-

PDF showing Fillable Form Fields as blanks. The field names only show during creation

Example of how this is populated.

Available Fields

The information can be found via the tooltip on the Entity Management → Assessment Component or there is a similar tooltip against the Assessment Schema.

The following fields are available for you to utilise on the PDF ROA template:

Field	Description

Field	Description
Assessment Component ROA
`apprentice_name`	The apprentice name
`component_name`	the component name
`standard_name`	the standard name
`component_result`	the apprentices result for the component
`component_scheduled_date`	the date the assessment was scheduled for
`date_delivered`	the date the assessment took place
`awarded_date`	The date the QA was published. If no QA took place, then this is the date when the result was added to EPAPro
`apprentice_feedback`	The apprentice feedback field against the result record
`epa_feedback`	the epa feedback field against the result record
`date_of_birth`	The apprentices date of birth
`apprentice_uln`	The apprentices ULN
`provider_name`	The provider name
`employer_name`	The employer name

Assessment Schema ROA
`apprentice_name`	The apprentice name
`standard_name`	the standard name
`certification_result`	the apprentices result for certification
`certification_date`	the date the QA was completed and the certification
`component_name_X`	Where X is a number starting at 1, this will populate each of the components associated with the Standard
`component_result_X`	where X is a number - starting at 1, this will populate each of the component results associated with the Standard
`epa_feedback`	the epa feedback field against the certification record
`date_of_birth`	The apprentices date of birth
`apprentice_uln`	The apprentices ULN
`provider_name`	The provider name
`employer_name`	The employer name