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Record of Achievement Guide & Info
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  • Record of Achievement Guide & Info

     

    The Record of Achievement allows you to upload a branded template PDF file which includes Fillable Form Fields, these then can include the following field variables in the template, these will then be populated when the ROA is created from an apprentice.

    In order to edit the fillable form fields on a PDF template, you will need to use some proprietary software such as Adobe Acrobat DC. (Note this is not the free Adobe reader).

    More info about fillable form fields can be see here:-

    About fillable PDF forms and determining their capabilities

    External Link to Adobe Acrobat DC, the most commonly known product - Fillable PDF forms | Adobe Acrobat DC

    There are also free online PDF editing tools that you can use, or some that offer free trials before charging you.

    We have located and tested this Free Tool called Sejda https://www.sejda.com/pdf-forms which works, it is basic and it will allow 3 free document edits, before it locks you out for an hour.

    Unfortunately we have found since a recent update to https://www.pdfescape.com/ the form fields are no longer working, if you use this to create your fillable form fields I am afraid you will need to find an alternative.

    Do please note that we do not take any responsibility for using these external links or tools, they are merely suggestions on the type of software required to create fillable form fields on a PDF Document.

    ROA Options

    Component level ROA - To create a component specific ROA, you upload these directly under the Assessment Component.

    Overall Certification Grade ROA - In order to create an overall certification ROA you upload the PDF against the Assessment Schema

    Steps to creating a RoA template

    1. Create a Word document with your chosen design, logos and layout etc.

    2. Convert this document into a PDF by saving as a .pdf file when you save it in Word.

    3. Either sign up to a free trial of some PDF Fillable Form Field product or use any existing software you have for this purpose such as Adobe Acrobat DC.

    4. Convert the fields to Fillable Form Fields and enter the field names e.g. apprentice_name into the relevant field.

    When you have finished the document would look something like this:-

     

    image-20240902-105525.png
    PDF showing Fillable Form Fields as blanks. The field names only show during creation

     

    image-20240902-105601.png
    Example of how this is populated.

     

    Available Fields

    The information can be found via the tooltip on the Entity Management → Assessment Component or there is a similar tooltip against the Assessment Schema.

    The following fields are available for you to utilise on the PDF ROA template:

    Field

    Description

    Field

    Description

    Assessment Component ROA

    apprentice_name

    The apprentice name

    component_name

    the component name

    standard_name

    the standard name

    component_result

    the apprentices result for the component

    component_scheduled_date

    the date the assessment was scheduled for

    date_delivered

    the date the assessment took place

    awarded_date

    The date the QA was published. If no QA took place, then this is the date when the result was added to EPAPro

    apprentice_feedback

    The apprentice feedback field against the result record

    epa_feedback

    the epa feedback field against the result record

    date_of_birth

    The apprentices date of birth

    apprentice_uln

    The apprentices ULN

    provider_name

    The provider name

    employer_name

    The employer name

     

     

    Assessment Schema ROA

    apprentice_name

    The apprentice name

    standard_name

    the standard name

    certification_result

    the apprentices result for certification

    certification_date

    the date the QA was completed and the certification

    component_name_X

    Where X is a number starting at 1, this will populate each of the components associated with the Standard

    component_result_X

    where X is a number - starting at 1, this will populate each of the component results associated with the Standard

    epa_feedback

    the epa feedback field against the certification record

    date_of_birth

    The apprentices date of birth

    apprentice_uln

    The apprentices ULN

    provider_name

    The provider name

    employer_name

    The employer name