Version 5.31.0 - 11/02/2025
- Tom Erbe
- Lisa Clancy
Production Release Date: Feb 11, 2025 | Version: 5.31.0 |
UAT Release Date: Jan 14, 2025 | |
A PowerPoint document to accompany this release can be downloaded or viewed here -
The Release webinar is available from here (following the Friday demo meeting);
Note: you can copy and share this link with other people in your organisation
We have added a new column on the table below called “Action Required” this shows several new status labels:
SETUP_REQUIRED - some setup will be required to use this element
NEW_PERMISSIONS - new permissions have been added
RECOMMEND_TRAINING - training is recommended - usually for new major features.
screen_changes - changes have been made to existing screens
This is to help highlight to you anything you need to ensure is set up for the day of release or in advance of this. We do still recommend that all of the release notes are read.
low impact medium impact high impact We are also adding a column for Potential Impact to you our customers, this is an estimation of any impact to your businesses the work may have. This is just offered as a guideline, as we appreciate you all use EPAPro slightly differently.
We recommend you check any Comms settings with the release notes, as whilst newly introduced comms will be listed in them, we may not mention if an existing comm needs to be enabled, which we assume may be on from previous releases.
What you have enabled can be seen via the System Management → Communications .
Epic | Key | Type | Action Required | Summary | Release Notes Description | Potential Impact |
|---|---|---|---|---|---|---|
| TASK |
| Composer and NPM updates | OverviewUpdated various packaged used by epaPRO to ensure continued security and functionality enhancements. Changes to FunctionalityThe underlying packages that support epaPRO have been updated to ensure that epaPRO is running with the latest security and vulnerability fixes. These updates also provide additional developer tools. Impacted Areas
Permissions
| low_impact | |
| feature |
| Assessment Result - Remove mandatory question validation when entering a void type result | OverviewMandatory questions are no longer required when submitting a void type result. Changes to FunctionalityThe assessment result screen has been updated to no longer enforce the mandatory flag, held against the assessment component questions, when submitting a void type result. Impacted Areas
Permissions
| low_impact If used we suggest information passed to users. | |
| feature |
| Standard - Ofqual Qualification Number Validation Update | OverviewValidation for the Ofqual Qualification Number field has been updated to support additional characters, ensuring compatibility with qualification numbers containing letters, numbers, and forward slashes (e.g., 603/4829/X). Changes to Functionality
These changes ensure that Ofqual Qualification Numbers can be entered according to the Ofqual Qualification Numbers pattern . Impacted Areas>Entity Management -> Standards ->External Details Tab> Ofqual Qualification Number field PermissionsNo new permissions. | low_impact
| |
| feature |
| Bulk Upload - Documentation re-design | OverviewWe have updated the format of the bulk import documentation so that it better aligns with the epaPRO branding. As part of this we have also added the additional optional column information to each of the imports, where they were previously not included in the documentation. Impacted AreasBulk upload > Documentation PermissionsNo new permissions | low_impact | |
| feature |
| Reporting - Add Apprentice Name to Ofqual Adjustment Reports | OverviewEnhancements have been made to the Ofqual adjustment reports to include the "apprentice_name" column for improved clarity and usability. Changes to FunctionalityThe following updates have been made to the reports:
These updates ensure the apprentice's name is included for better identification and reporting accuracy. Impacted Areas-> Reporting: Apprentice → Ofqual Pre-agreed Adjustments report PermissionsNo new permissions. | low_impact | |
| feature |
| Assessment Result - Download CSV of question answers | OverviewA new feature has been introduced to the Assessment Result View screen, allowing users with appropriate permission(s) to download question and answer data in CSV format. Changes to FunctionalityA new download button has been added to the Question Form area on the Assessment Result View screen. With this new feature the user with appropriate permission(s) will be able to download questions/answer data in CSV format against a particular assessment result element. The downloaded CSV data contains question and answer keys as columns of the CSV file, with the corresponding data as rows for the respective question and answer. Impacted AreasAssessment Result View Screen PermissionsNone | low_impact | |
| feature | SETUP_REQUIREDNEW_PERMISSIONS recommend training | Apprentice files - delete permission | OverviewWe have added a new permission to make is possible to restrict which users can delete apprentice files. Changes to FunctionalityA new permission has been added to the Apprentice Files section of the user Permissions screen, called Delete. Additional screen changes have been made to the Apprentice Files tab of the Apprentice Profile screen to now use this permission to determine which users can delete apprentices files via this new permission. We have granted this permission to any user/system role/custom role that currently has any of the permissions listed below, so this will not affect any system users and therefore there is no change in existing functionality. All current users/roles with the permissions listed below that previously had the ability to delete apprentice files, will continue to be able to. Users/roles with the following permissions have been assigned the new Apprentice Files > Delete permission :
Users will continue to only be able to delete their own files, unless they have the Apprentice Files > Delete Any permission. Going forward, for any user that does not have the Awarding Organisation / Owner role, that needs to be able to delete apprentice files, this new permission will need to be given to either the role they are assigned to (giving everyone assigned to that role the permission) or given to the the user directly. This change will also affect the unlinking of apprentice files. For users to be able to unlink a file, they will now need the Apprentice Files → Delete permission. Impacted AreasApprentice Profile > Apprentice Files tab Assessment info Milestones QA Results / Result Adjustments Gateway Certification Reasonable Adjustments Appeals Apprentice Dashboard PermissionsApprentice Files > Delete Further info can be viewed here , including a video. | medium_impact Set to medium as recommend training/knowledge is passed on | |
| feature | SETUP_REQUIRED NEW_PERMISSIONS screen_changes recommend training | Bulk import - provider sub user | OverviewWe have added functionality to allow provider users to be uploaded in bulk to epaPRO. Changes to FunctionalityTwo new bulk uploads have been added to the Provider tab of the bulk upload screen. These are Create Provider Sub-User and Update Provider Sub-User which are given access to via the Provider Users > Bulk Import permission. The import for this bulk upload has the following columns:
When updating a provider sub user there an additional field:
Impacted AreasBulk upload > Providers PermissionsProvider Users > Bulk Import | medium_impact Set to medium as training/knowledge should be shared | |
| feature | NEW_PERMISSIONS | Reporting - EPA Risk Rating Audit | OverviewWe have added auditing of EPA standard/specialism risk ratings with a new report to output this information. Changes to FunctionalityWhen an EPA standard/specialism risk rating is added/updated via the EPA/EPAM Management screen an audit will be made to reference this change. This information can be seen via a new report that we have added to the EPA section of reporting called EPA Risk Rating Audit. We advise that this report is considered to be internal only. As such, only Awarding Organisation users have been given the related reporting permission (see below) by default. The report details the following information:
The data included in this audit will not be back-dated before the implementation of the audit. Impacted AreasEPA Management Screen, Reporting > EPA Risk Rating Audit Report Reporting > EPA search filter PermissionsEPA Risk Rating Audit - located under the reporting section of permissions. This allows visibility of the EPA risk rating audit report. Only Awarding Organisation users have been given this permission. | low_impact | |
| feature |
| Bulk Upload - Change of circumstances documentation | OverviewWe have updated the Change of Circumstances Bulk Upload documentation to reflect the changes with the Back into Learning process within epaPRO. As this is now undertaken via the Assessment Profile Screen, we have removed this option from the Bulk Import. Impacted AreasBulk upload > Documentation PermissionsNo new permissions | low_impact | |
| feature |
| Assign Apprentice - Add side drawer link for EPA/EPAM in assignment modal | OverviewThe apprentice pop-up modal now features drawer links visible in both the apprentice and epa names. Changes To FunctionalityClicking on process button in the apprentice listing, open up a pop up modal where:
Impacted AreasApprentice listing pop-up modal PermissionsNone | low_impact | |
| feature |
| Assign Apprentice - Add side drawer link for apprentice on listing screens | OverviewA drawer link added to the apprentice listing screen, which upon clicking will open up the summarize details on the right side of the listing screen. Changes To FunctionalityThe given name and family name have now been combined into the new "Apprentice Name" field. Clicking this will open the apprentice side draw allowing you to easily view the apprentices details. Impacted Areas
PermissionsNone | low_impact | |
| feature |
| Action Menu Enhancement in RoA Listing Screen | OverviewThe Record of Achievement (RoA) listing screen has been improved by consolidating multiple action buttons into a single dropdown menu. This change enhances the interface's clarity and ease of navigation. Changes to FunctionalityPreviously, the Action column displayed individual buttons such as "Email ROA" and "Manually Process ROA," which cluttered the screen. These actions are now grouped under a three-dot icon. Clicking the icon opens a dropdown menu containing options like "Email ROA" and "Manually Process ROA," creating a cleaner and more streamlined interface. Impacted Areas-> Assessment -> Record of Achievement PermissionsNo new permissions were introduced as part of this update. | low_impact | |
| bug |
| Assessment Result - editing of submitted result goes into result outcome even if disabled on Provider | OverviewFixes a bug where void results were not automatically put through outcome release. Changes to FunctionalityThe assessment result screen has been updated to ensure that a result that is changed post submission from a grade that requires QA to a grade that doesn’t will automatically release, should the provider setting be enabled to do so. Impacted Areas
Permissions
|
| |
| bug |
| Communications - communications can be incorrectly sent to a provider sub-user who doesn't have that standard assigned | OverviewFixes a bug that prevented Reasonable Adjustment communications from obeying the sub-user standard limits that have been applied. Changes to FunctionalityIt was previously possible to receive a notification relating to a reasonable adjustment, when a provider sub-user has been assigned a limited number of standards to the main provider entity. This has been resolved for this notification, as well as proactively fixed for others. Impacted Areas
Permissions
|
| |
| bug |
| Reporting - Fix for Provider and Employer Filters in Apprentice Notes | OverviewThe provider and employer filters in the Apprentice Notes report were not working as expected. This update fixes the issue by ensuring the back-end code supports these filters, allowing users to limit results effectively. Changes to FunctionalityPreviously, while provider and employer filtering options were visible in the Apprentice Notes report, they did not function because the back-end code was missing support for these filters. Now, the back-end has been updated to enable proper filtering by provider and employer, allowing users to narrow down the report results based on these criteria. Impacted Areas> Reporting> View All-> Apprentice -> Apprentice Notes ->Provider and Employer filters PermissionsNo new permissions. |
| |
| bug |
| Apprentice Side Drawer - Standard Display Consistency Update | OverviewThe way the standard information was shown in the Programme widget of the apprentice side drawer was different from how it appeared in other parts of epaPRO, like the assessment profile. This update fixes that so everything looks the same across the system. Changes to FunctionalityThe Programme widget in the apprentice side drawer now uses the same template as other areas. This ensures the standard information is displayed in the same format everywhere, making it easier to read and consistent throughout epaPRO. Impacted Areas-> Apprentice details side drawer -> Programme widget PermissionsNo new permissions. |
| |
| bug |
| Assessment Plan - Unable to submit due to outstanding actions | OverviewFixed an issue when where an EPA user try to submit the assessment plan which has outstanding actions. Changes to FunctionalityFixed an issue where an EPA user try to submit the assessment plan for an element with oustanding actions results from the either resits or retakes. With this fix, the system now checks if the assessment result has been submitted before permitting the assessment plan submission. If the result is submitted, the assessment plan can proceed, provided all other conditions of assessment plan submission are also met. Impacted AreasAssessment Plan PermissionsNone |
| |
| bug |
| Release Outcome - improve database inefficiencies. | OverviewVarious outcome release fixes to ease database load. Changes to FunctionalityUse of the outcome release functionality on production environments has highlighted some database inefficiencies - this ticket attempts to elate those inefficiencies. Impacted Areas
Permissions
|
| |
| bug |
| Assessment Plan - Prevent Duplicates | OverviewFixed an issue where it was possible to create multiple active assessment plans from the same planning meeting. |
| |
| bug |
| Fix for Component Duration Display Over 24 Hours in Assessment Plan Booking | OverviewWe have resolved issues with displaying component durations exceeding 24 hours in the Assessment Plan Booking. This fix ensures that all durations, including those over 24 hours or in multiples of 24 hours, display accurately and function without errors. Changes to FunctionalityPreviously, component durations had inconsistent behavior:
Now:
Impacted Areas-> Assessment Plan Booking PermissionsNo new permissions were introduced as part of this update. |
| |
| bug |
| Reporting- EPA Information and EPA Details reports | OverviewEPA information and EPA details reports are accessible to apprentice/provider/employer user types with permission EPA Details and EPA Information respectively, however, no results will be returned for these user types for security reasons. Changes to FunctionalityThe EPA information and EPA details reports have undergone changes to enhance security for users like apprentices, providers, and employers with permissions to view it. Results will no longer be returned for these user types. Additionally, an internal flag has been added to EPA details and EPA information reports, indicating we advise that these reports are made available to internal users only. Impacted AreasEPA Information and EPA Details reports PermissionsNo new permissions |
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| Epic Link | key | type | Action Required | Release Notes Title | Release Notes Description | Potential Impact |
|---|