Version 4.21.0 - 01/02/2022
Release notes
The Release webinar is available from here; Click here for the 4.21.0 release video Note: you can copy and share this link with other people in your organisation.
Key | Type | Release Notes Title | Release Notes Description | Video Link |
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EP-2265 | FEATURE | Planning Meeting - Planning Meeting Booking Screen | We have created a new Planning Meeting Booking Screen to allow planning meetings to be initially scheduled with a preferred date before they are accepted by the AO. This scheduled date can be changed as many times as is required until it is accepted by the AO. This screen will only show where blocks of availability exist for the standard that the planning meeting is being scheduled for (the planning meeting duration can be set against the standard via the standard management screen). |
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EP-2922 | FEATURE | Planning Meeting Booking - User Groups & Availability added for Awarding Organisation users. | User Groups A new management screen has been created for the Owner AO user to configure user groups. By default, a non-deletable user group called “Planning Meeting Bookings” is provided; editing this group will allow the adding/removing of AO users into the group, along with changing the group’s name. SETUP required to use Permission to update this information is given to the owner system roles by default.
Awarding organisation availability In addition to this, an “Availability” tab has been added to the create/edit awarding organisation screens. This new tab functions in a similar way to the existing availability tab within the create/edit EPA(M) screens. Awarding organisations can now have daily work hours assigned to them, along with absences for holidays/sickness etc. These details are also updatable via the awarding organisations “Edit profile” area. Permission to update this information is given to the owner & awarding organisation system roles by default. |
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EP-2924 | FEATURE | Planning Meeting Booking - Capacity Engine | As part of the planning meeting booking system, we’ve integrated a capacity calculation engine that takes data we know about users who would be involved in the meeting and builds a list of known slots the user can then select. The capacity engine will use the following data points when calculating capacity:
The calculation will be made for users inside the “Planning Meeting Bookings” user group which can be configured via the new “User Group” screen introduced in the planning meeting work. If the group has no users then the capacity engine will fall back to the apprentice’s assigned EPA. If no EPA has been assigned then we’ll be unable to calculate capacity. The “slots” are defined based on the planning meeting length set against the standard, this is in minutes and defaults to 60. For performance reasons, we’ve restricted this field to between 15 minutes and 1440 minutes. 1439 minutes would equal 1 day. Any dates in the past will automatically be made unavailable. |
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EP-2926 | FEATURE | Planning Meeting Booking - New planning meeting statuses and approve/reject workflow | As part of our new planning meeting booking process for providers, we’ve added two new statuses and changed the planning meeting screens to handle the new statuses. New StatusesThese new statuses have meant we’ve had to make changes in various places across EPAPro, primarily within assessment to ensure these new statuses are correctly used/ignored. Please ensure the assessment areas still functions as you expect for your business following these changes. Pending - A pending status indicates the planning meeting has been booked, via the new planning meeting booking screen, and is awaiting a decision to approve or reject the meeting. Rejected - A rejected status indicates the planning meeting booking has been rejected. New FieldsThese new fields are only relevant to the new planning meeting flow and so historic meetings will not have these values. Any meeting created via the traditional process will also not have these fields completed. We have added three new fields to planning meetings. These are also shown in the planning meeting details and planning meeting history reports. decision_user_id - The ID of the user that approved or rejected the meeting. decision_date - The date the meeting was approved/rejected decision_info - Additional information relating to the decision. This is where the rejected reason will be. Listing Screen ChangesThe following changes have been made to the planning meeting listing screen:
Edit Screen ChangesThe following changes have been made to the edit planning meeting screen:
New PermissionsWe’ve added two new permissions that are under the
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EP-2927 | FEATURE | Planning meetings - booking listing screen | We have created a new listing screen to manage planning meeting bookings. From this screen it will be possible for users (with permission) to book, edit the booking date and time, and cancel planning meetings. As a part of this work we have introduced three new planning related permissions:
Any user that has any of these three permissions will have access to this new listing screen. |
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EP-2929 | FEATURE | Planning Meeting Booking - updating notifications. | Notifications have had wording updated to cater for the potential change in process due to the new planning meeting booking work. The changes are:
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EP-2935 | FEATURE | ProctorU Integration | EPAPro has been extended to integrate with ProctorU (https://www.proctoru.com/ ). ProctorU (soon to be MeazureLearning) is a leading provider of remote proctoring for online testing and assessment. The initial release of this integration is limited to Surpass based tests only so only instances that use Surpass will be able to make use of this functionality at launch. Please contact us for details if you wish to make use of this service. The following areas of EPAPro have been altered to integrate with ProctorU:
Please note that any extra or break time is added to the duration automatically when sending the entire duration to ProctorU - the extra/break time does not need adding again.
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EP-2952 | FEATURE | Gateway - Change "Upload not available" to "N/A" | The gateway area has had a small alteration to make the wording clear where an upload is not applicable. |
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EP-2967 | FEATURE | Support Materials - Files download with name matching the title | The View support materials area has been changed so that when you download a file based material the name of the file will match the title of the support material. Please note that when you edit a support material and manually download a file from there it will still be downloaded with the base name. |
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EP-2242 | BUG | Reporting - allow EPA(M) to run support materials report. | Fixed a bug that prevented EPA(M) users from running the support materials report. This report will limit results based on training provider, employer & standards (if applicable). |
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EP-2966 | BUG | Standards - Specialism validation |
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EP-3007 | BUG | ESFA Specialisms - Bug fix for versions | Fixed a bug where course options for version 1.0 of a standard were not being pulled through correctly to EPAPro from the ESFA API following an update on their platform. |
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