/
Version 4.24.0 - 26/04/2022

Version 4.24.0 - 26/04/2022

Release Date: Apr 26, 2022

Version: 4.24.0

 

The Release webinar will be available from here:-  Click Here - to view the 4.24.0 release video. Note: you can copy and share this link with other people in your organisation

We have added a new column on the table below called “Action Required” this shows several new status labels:

SETUP_REQUIRED - some setup will be required to use this element

NEW_PERMISSIONS - new permissions have been added

RECOMMEND_TRAINING - training is recommended - usually for new major features.

This is to help highlight to you anything you need to ensure is set up for the day of release or in advance of this. We do still recommend that all of the release notes are read.

 

Following discussion and questions raised from the demo of this release please can you complete the following:  

Feedback form for - Changes to Assessment Schema and Standards

We would appreciate your feedback and comments on both recent and proposed changes to support Standards Versioning & Assessment Plan numbering  eg, ST0070 V1.0 AP03

The survey will take approximately 5 minutes to complete.

Feedback should be submitted by end date Apr 19, 2022

Date for this has now Closed.

Epic

Key

Type

Action Required

Summary

Release Notes Description

Video link

Epic

Key

Type

Action Required

Summary

Release Notes Description

Video link

EP-2992

EP-3152

FEATURE

 

API - Added support for AO and Provider queue usage

The EPAPro API has been extended so that the queue functionality can be used simultaneously by both a Provider and an Awarding Organisation user. The is primarily so that the AO can have an integration set up at the same time as allowing Providers to utilise the queue via their own means i.e. Aptem integration.

 

EP-3046

EP-3065

FEATURE

RECOMMEND_TRAINING

SETUP_REQUIRED

Standards - standard versioning

We have introduced standard versioning to EPAPro meaning that it is now possible to set a standard to a specific version as defined by IFATE. As a part of this the Standard Version, Version Earliest Start Date and IFATE ST Reference are all new and required fields when creating/editing standards. We have also added a new field for Version Latest Start Date (which is not required as this in often undefined until IFATE release the new version).

As a part of these changes we have also created a new tab that contains the External Details pertaining to the standard (so they are no longer on the Standard Details tab):

  • External Standard ID (required, existing field containing the ID you use to identify a standard and is still needs to be unique)

  • Standard Version (required, new field)

  • Version Earliest Start Date (required, new field)

  • Version Latest Start Date (new field)

  • IFATE ST Reference (required, new field)

  • Publication Date (existing field)

  • External Subject Reference (existing field)

  • External Standard Code (existing field)

We have also add another new tab to the Standard Management screen that details the standards that are related to the one you are editing/viewing (determined by the IFATE ST Reference) so it is possible to see all of the difference standard versions in one place. From this tab, you can click a link to the edit/view screens for the standard versions defined.

We have also updated the certification submission to ESFA to include the standard version, where this has been defined on the Standard Management screen for the standard that relates to the apprentice being submitted to the ESFA.

For the standard version to be included with the information submitted to the ESFA for the apprentice, you MUST have defined the version, correctly, on the Standard Management Screen. If the standard version has not been defined, it will not be included in the ESFA submission.

This means that if you have apprentices on different versions of the same standard you will need to create a new standard for each of those versions.

There have been other visual changes throughout the application to make it easier to identify standards, their versions and the specialisms that are related to said standards/versions.

Where a version has been defined against a standard, it will now be visible in the standard and specialism filter (where the specialism filter is included) and the table display on the following screens:

  • EPA Manager listing screen

  • EPA listing screen

  • QA listing screen

  • Apprentice listing screen

  • Provider listing screen

  • Gateway Listing screens: Enrolled/Confirmed/Pending/Rejected/Completed/Archived

  • Assign apprentice listing screens

  • My Caseload screen

  • Meeting booking listing screen

  • Manage planning meeting booking listing screen

  • Manage assessment bookings listing screen

  • Assessment Booking / Manage Assessment Booking listing screen

  • Assign EPA to element listing screen

  • Gateway Specification listing screen

  • Contract listing screen

  • Bulk assign apprentice listing screen

  • Assessment progress listing screen

  • Certification listing screen

  • ESFA submission listing screen

  • Record of achievement listing screen

  • Back into learning listing screen

  • Assessment schema listing screen

  • Support Material listing screen

  • Awaiting Acceptance listing screen

  • My Caseload listing screen

  • Reporting screens

Additionally, it is now possible to select multiple standards or specialisms from the filters and the specialism filter is now grouped by standard, so it's easier to see which specialisms belong to which standards when multiple standards are selected.

Where a version has been defined against a standard, it will now be visible in the following locations:

  • Standard Management Screen Header

  • Certification Screen (pre-pended to the Standard Name)

  • EPA/M management screen (EPA/M EPA standards and QA standards tabs)

  • QA management screen (Standards tab)

  • Provider management screen (Standards tab)

  • Employer management screen (Standards tab)

  • Apprentice management screen

  • Apprentice File Links (from the apprentice profile screen)

  • Apprentice Profile (Profile tab -> Apprenticeship Details section)

  • Assessment schema management screen (standard select)

  • Start new programme screen

  • Gateway processing modal

  • External Standard ID Bulk upload helper

  • Gateway Specification management screen (Standards tab)

  • Assessment component management screen (Standards tab)

  • Assessment progress details screen

  • Book planning meeting screen

  • Contracts management screen (Standards tab)

  • Assessment Centre management screen (Standards tab)

  • Assessment Plan screen

Where a version has been defined against a standard, it will now be visible in the following reports:

  • Completed Gateway Billing Report

  • Registered Apprentice Billing Report

  • Assessment Resits Report

  • Late Registration Report

  • Result Outcome Actions Report

  • ProctorU Reservations Report

  • Apprentice Details Report

  • Change of Circumstance Report

  • Past Programmes Report

  • Programme History Report

  • Back Into Learning Report

  • Back Into Learning History Report

  • Back Into Learning Confirmed History

  • EPA Allocation Report

  • EPA Information Report

  • Gateway Further Action Report

  • Gateway Status Report

  • Gateway Component Question Responses Report

  • Planning Meeting details Report

  • Assessment Plan Report

  • Planning Meeting History Report

  • Assessment Before Gateway Completed Report

  • Assessment Elements (Deprecated) Report

  • Result Tracking Report

  • Assessment Required Uploads Report

  • Result Adjustment Report

  • Assessment Attempts Report

  • Assessment Elements Report

  • Elements Requiring Results Report

  • Assessment Component Responses Report

  • Completed QA Report

  • Certification Pending QA Report

  • Results Pending QA Report

  • QA Audit Report

  • Certification Overview Report

  • Ready for Certification Report

  • ESFA Submission Report

  • EQAO Report

  • Certification Result Adjustment Report

  • SLA Overview Report

  • SLA Details Report

  • SLA - Time from gateway approval to planning meeting booking Report

  • SLA - Time from gateway submission to gateway approval Report

  • SLA - Time from element scheduled to result being added Report

  • SLA - Time from result being added to the QA being published Report

  • SLA - Time from last result added to certification being created Report

  • SLA - Time from certification created to certification QA published Report

  • SLA - Time from apprentice assignment to EPA decision Report

  • SLA - Time from element scheduled to QA published Report

  • Provider Standards Report

  • Standards Report

  • Specialisms Report

  • Gateway Performance Report

Additionally we have also included the ifate_st_reference column in the Standards report.

 

 

EP-3158

FEATURE

 

Assessment Schema - Added name, description & active/inactive status to editable fields

The assessment schema screens have been amended to no longer allow editing within the “view” mode.

To allow for this, users are now always taken to the edit/view modes based purely on their permissions.

If a user accesses the edit version of the screen whilst apprentices are actively on the assessment schema, the screen will set itself to a restricted mode - this mode works the same as the old view mode did previously, with the addition of assessment schema name, description and active/inactive status also now being editable.

Please note, any users that were relying on having the ability to edit “in use” assessment schemas with just the “Assessment Schemas → Read” permission will now need to be given the “Assessment Schemas → Update” permission.

 

 

EP-3126

FEATURE

 

Reporting - Gateway Submission Report

A new report for billing the first gateway submission has been added to EPAPro. This report mirrors much of the completed gateway billing report but is designed to work using the first submission of a gateway by a provider rather than the acceptance and approval of a gateway.

The date used for contract comparison in this report is the apprentice’s programme start date.

 

 

EP-3114

FEATURE

 

Reporting - EQAO report update for Ofqual

The EQAO report has been updated in the following ways to match closer the requirements set out by Ofqual.

  • The gender field has been mapped from the EPAPro values to the accepted list from Ofqual (M, F, or -2). The -2 value is mapped as ‘Other’ in EPAPro

  • The certification grade has been mapped from the EPAPro values to the accepted list from Ofqual (Withdrawn, Pass, Fail, Merit, Distinction, or -2). It is currently not possible to return ‘Withdrawn’, we are waiting for further Ofqual guidance for its use. The -2 value is mapped as ‘N/A’ in EPAPro

  • Firstname, MiddleNames, and Surname of the apprentice have been added

Finally the report has been restructured so that past programme data is included.

 

 

EP-3087

FEATURE

 

Standards listing screen - shared filters

As part of the work for Standards Versioning we have added shared filters to the standard listing screen. We have also included the standard filter on this screen so that you can filter the results for a specific standard.

 

 

EP-2148

FEATURE

 

Support Material shared filters

We have added shared filters to the Support Materials screen. As a part of this work, the ordering on Schema, Component and Category filters has been made alphabetical.

 

 

EP-1600

FEATURE

Support-Materials

Support Materials shared filters

We have added shared filters to Support Materials. As a consequence of this work it is now possible to search for standards, providers, employers, schemas, components, categories, support material status and type from within the filters themselves, making it easier to locate the item you are wishing to filter on (currently specific to the Support Materials management and view screens only). The standard, provider, employer, schema, component and category filters also now include “select all” and “deselect all” options to allow the clearing of a specific filter without having to clear them all. The “Apply filters” and “Clear filters” options that are a specific feature of the shared filters have also been integrated as a part of this work.

All of these filters now have their options listed in alphabetical order.

 

 

EP-3155

BUG

 

Menu/Chrome - Reduced performance on some screens

We have introduced performance improvements with the menu and the EPAPro chrome which should provide some improvements on some screens.

 

 

EP-3151

BUG

 

Apprentice Files - Owner role does not have Delete Any permission

Fixed a bug where the Owner role was not granted the Delete Any permission.

 

 

EP-3127

BUG

 

Apprentice History - added missing EPA confirmation date.

Code has been added to track changes to the EPA confirmation date when the apprentice is put on a new programme. The EPA confirmation date will also not be copied onto the new programme.

 

 

EP-3118

BUG

 

Reporting - SLA - Time from certification created to certification QA published report now populates certification_qa_published column

A fix has been applied to the SLA “Time from certification created to certification QA published” report to correctly populate the certification_qa_published column.

 

 

EP-3103

BUG

 

Grade Profile - Surpass now populates the alternative outcome fields when auto-creating an unknown grade outcome.

The Surpass integration has been updated to add entries into the alternative option title and alternative type fields, when it creates a grade profile entry for an unrecognised grade outcome.

 

 

EP-3100

BUG

 

Assessment Plan - Surpass URL overlaps KeyCode

Fixed a display bug where the Surpass URL would overlap the KeyCode making it difficult to see. The Surpass URL will now be forced onto multiple lines.

 

 

EP-3061

BUG

 

Back Into Learning - Inconsistent rejection character length

We have corrected an inconsistency between the Back Into Learning rejection character count and the Change of Circumstance character count.

Change of Circumstance reason has a maximum character count of 200

The Retake Review Rejection reason field has been updated to have a character count of 160 characters to remain consistent, the rejection prepends additional text to the beginning of the reason.

 

 

EP-3039

BUG

 

EPA - Trying to upload a CPD file on Firefox no longer submits the whole form

Fixed a bug with Firefox, whereby uploading a CPD file against an EPA(M) saved the whole EPA record, not just the CPD upload.

 

 

EP-3017

BUG

 

Back Into Learning - Bulk upload cancel_meetings validation no longer mentions Back Into Learning

Updated the validation warnings that come back from Change of Circumstance to remove reference of the “Back Into Learning” status, as this has been removed as part of the Back Into Learning rewrite work.

 

 

EP-3009

BUG

 

Bulk Upload - Error when using bulk create employer if the esfa_preferred_address field is empty

We fixed an error when using the bulk create employer functionality if the esfa_preferred_address column was empty.

The internals of the bulk create employer field has been updated to use a new processing technique to help ensure correct handling of columns inside a CSV import.

 

 

EP-2911

BUG

 

Assessment Profile - View Result: Editing URL of previous results no longer causes an exception.

Editing the URL of a previous result from “view” mode to “edit” mode will now display a warning & redirect back to the view mode of the page. Previously, an error was thrown.

 

 

EP-2734

BUG

 

Assessment Progress - EPA Managers assigned to elements are now able to see the apprentice in assessment progress

The assessment profile code has been changed to allow EPAM users to see apprentices within the assessment profile screen, when an element has been assigned to them.

 

 

EP-2186

BUG

 

EPAs - Previous EPA can no longer see an apprentice after component EPA change.

The code has been updated to prevent EPAs from having access to the assessment profile for apprentices where they were initially assigned to an element, but the element has since been rescheduled.

Note the inverse also happens with this change, meaning that EPAs are no longer blocked from QAing apprentices where the above situation had occurred.

 

 

EP-2084

BUG

 

Apprentice - now possible to blank apprentice fields / various internal enhancements

Internal changes have been made to standardise the way that apprentice information is stored via the various different methods in the system.

In standardising these processes, apprentice fields that are allowed to be blank can now be emptied by deleting the contents and saving the record – previously these changes would be ignored.

Aside from the above, no additional system changes should be reported as a result of this change. Please ensure that the following affected areas continue to function as per business requirements:

  • Apprentice screen (create & update modes)

  • Apprentice API (create & update modes)

  • Apprentice bulk upload (create & update modes)

  • Start new programme screen

  • Start new programme API

  • Start new programme bulk upload

 

 

epic link key type labels release notes title release notes description
Loading...
Refresh