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Version 5.02.0 - 08/11/2022

Version 5.02.0 - 08/11/2022

Production Release Date: Nov 8, 2022

Version: 5.02.0

UAT Release Date: Oct 11, 2022

 

The Release webinar can be viewed & downloaded via this link :-

Release Demo Recording 5.02.0

Note: you can copy and share this link with other people in your organisation

We have added a new column on the table below called “Action Required” this shows several new status labels:

SETUP_REQUIRED - some setup will be required to use this element

NEW_PERMISSIONS - new permissions have been added

RECOMMEND_TRAINING - training is recommended - usually for new major features.

screen_changes - changes have been made to existing screens

This is to help highlight to you anything you need to ensure is set up for the day of release or in advance of this. We do still recommend that all of the release notes are read.

low impact medium impact high impact We are also adding a column for Potential Impact to you our customers, this is an estimation of any impact to your businesses the work may have. This is just offered as a guideline, as we appreciate you all use EPAPro slightly differently.

 

Epic

Key

Type

Action Required

Summary

Release Notes Description

Potential Impact

Epic

Key

Type

Action Required

Summary

Release Notes Description

Potential Impact

 

 

EP-3448

TASK

 

System - Library updates

We have performed internal upgrades to the various backend and frontend dependencies we have made.

We have also done a minor upgrade to Bootstrap, our front-end visual framework, which will come with small tweaks to the look of the application. However, there will be nothing major.

low impact

 

EP-3404

FEATURE

 

Notifications - Updating description

The description for the Assessment Resit notification has been changed to better and more accurately reflect to whom the notification is sent to.

low impact

 

EP-3304

FEATURE

 

Global Search - Use permissions to control visibility

We have adjusted how the global search decides what user types to search on. Previously this was controlled by the user type, now it’s a combination of permissions and user type to add additional restrictions for some users. The global search will now work as follows for each of the user types it returns:

  • Quality Managers - The user searching requires the Read permission for IQAs

  • EPAs - The user requires the Read permission for EPAs

  • EPA Managers - The user required the Read permission for EPA Managers

  • Apprentice - The user requires the View Profile permission for Apprentices. Additionally Quality Managers will be filtered based on their ticked standards/specialisms, EPAs will be restricted based on the apprentices they are assigned to, EPA Managers will be filtered based on the apprentice they are assigned to Providers and employers will only see apprentices belonging to them

  • Employers - The user requires the Read permission for employer sub users

  • Providers - The user requires the Read permission for provider sub users

  • Awarding Organisation - The user requires the Read permission for awarding organisation users which is only available to the Owner role

medium impact

There may be some potential changes you need to make if your current user types didn't have these permissions initially.

 

EP-3237

FEATURE

NEW_PERMISSIONS

Apprentice Files - Edit Any permission

We have added a new “Edit Any” permission to apprentice files. A user with this permission will be able to edit any file that has been uploaded to the apprentice files section. To keep existing functionality this permission has been added to the owner and awarding organisation roles by default.

Please note that any custom roles may need updating to have this permission if they’re are given to awarding organisation users as they require this functionality.

medium impact

this will be dependent on your current user roles set up within EPAPro.

 

EP-3180

FEATURE

RECOMMEND_TRAINING

Standards - Copy an existing standard

We have added functionality that allows the copying of existing standards. This copy feature can be accessed from either the header on the Standard management screen via the ‘Copy Standard As New' button, or on the Add standard screen via the ‘Create Copy of Existing Standard’ select.

On being directed to the ‘Copy standard' screen all details relating to the standard being copied will be pre-filled except the following information on the ‘External Details’ tab:

  • External Standard ID

  • Standard Version

  • and Version Earliest Start Date.

medium impact

Training required

 

 

EP-3493

BUG

 

File Upload - Added new audio file type

File Upload -
Added a new audio file type for .M4A files

 

 

EP-3475

BUG

 

File Upload - Additional audio file type

File Upload:

  • Extra audio type for WMA files added to the allowed list of file types

 

 

EP-3468

BUG

 

News - Hidden news items when assigned to a different user type

Fixed a bug where news items assigned to a user type other than Awarding Organisation would be hidden from AO users even in the management area.

 

 

EP-3462

BUG

 

Users - Error when activating / deactivating

(Remaining element of this is a display related fix, that we split out from the Hotfix Version 5.01.1 - 13/10/2022)

We have fixed an error when activating or deactivating some user types. We have also tweaked the status column on the listing screens replacing the full background with a badge which reduces the notice and provides a cleaner list. We have also fixed the EPA and EPAM listing screens which were using the incorrect status to decide the active or inactive state, this is unlikely to have shown the wrong result but was not consistent with the edit screen. These changes apply to:

  • EPA

  • EPAM

  • Awarding Organisation

  • QA

  • Apprentice

 

 

EP-3441

BUG

 

EPA - Side drawer availability errors when navigating weeks

We’ve fixed a bug where the EPA availability calendar in the EPA summary side drawer would error when navigating in week view.

 

 

EP-3440

BUG

 

Provider/Employer - Users lose custom permissions if saved as a non-AO user

We’ve fixed a bug where saving a provider/employer sub-user as a non-AO user will cause the user to lose any custom permissions given to them (outside of the role they have).

 

 

EP-3426

BUG

 

Assessment Plan - Location field character limit

Assessment Plan:

The new assessment plan location field has been given a maximum length of 250 characters. This is to match the existing assessment bookings field.

 

 

EP-3412

BUG

 

Gateway Billing - YTD is showing on past and future years

We have fixed a bug where the YTD row on the summary tab was showing for past and future years. This will now only show if the current financial year is being viewed.

 

 

EP-3408

BUG

 

EPA - Unable to view RAG uploaded files with Update permission

Fixed a bug where EPAs were unable to view RAG based files.

 

 

EP-3403

BUG

 

Bulk Assessment Booking - incorrectly selecting inactive meeting

We have fixed a bug where an inactive assessment planning meeting was being used to create an assessment plan when bulk booking assessments.

 

epic link key type labels release notes title release notes description
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