New Feature EP-4831 Apprentice files - delete permission
Coming in Release 5.31.0
Overview
We have added a new permission to make it possible to restrict which users can delete apprentice files.
A recording walking you through this, is available here - Demo of new permission
Previously users who had any of the following permissions would be able to delete their own files, for example if uploaded in error:
Assessment
>Create Assessment
Assessment > Update Assessment
Assessment > Create Assessment Info
Assessment > Update Assessment Info
QA > Create
QA
>Update
Certification
>Create
Certification
>Update
Gateway Review
>Update
Apprentice Files
>Upload
To prevent users from being able to delete their own files, you would need to ensure they do not have this new Delete
permission.
Changes to Functionality
We have added a new permission to the Apprentice Files
section of the user Permissions
screen, called Delete
.
This new permission should not be confused with the existing Delete Any
permission, that will allow a user to delete any file that has been uploaded, not just their own. Though this is limited by the apprentices stage somewhat (the further through their epa the tighter the restrictions).
These changes are also implemented on the Apprentice Files
tab of the Apprentice Profile
screen, to use this new “Delete” permission.
To maintain existing system functionality we have granted this new Apprentice Files
> Delete
permission, to any user/system role/custom role that currently has any of the permissions listed below:
Assessment
>Create Assessment
Assessment > Update Assessment
Assessment > Create Assessment Info
Assessment > Update Assessment Info
QA > Create
QA
>Update
Certification
>Create
Certification
>Update
Gateway Review
>Update
Apprentice Files
>Upload
This means that users will continue to only be able to delete their own files, unless they have the Apprentice Files
> Delete Any
permission.
Going forward, for any user that does not have the Awarding Organisation
/ Owner
role, that needs to be able to delete apprentice files, this new permission will need to be given;-
to either the role they are assigned to (giving everyone assigned to that role the same permission)
or given to the the user directly.
This change will also affect the unlinking of apprentice files. For users to be able to unlink a file, they will now need the Apprentice Files
→ Delete
permission.
Impacted Areas
Apprentice Profile > Apprentice Files tab
Assessment info
Milestones
QA
Results / Result Adjustments
Gateway
Certification
Reasonable Adjustments
Appeals
Apprentice Dashboard
Permissions
Apprentice Files
> Delete