Definition of apprentice statuses

Status	Usage	Change Log status_id
On-programme (pre-gateway approval)	An active apprentice in training, must be changed back to this status once an apprentice returns from a suspended state.	1
Suspended	A temporary status that can be used, for example if the apprentice has broken their leg and so will be returning to epa.	2
Cancelled	The apprentice isn't going to complete their end point assessment for whatever reason and so wont be coming back.	3
Withdrawn	We advise this can be used for apprentices that may have been registered on the wrong standard, they can be withdrawn and then started on a new programme	4
Completed	Apprentice has completed all assessments and is pending final certification	5
Certified	Apprentice is certified and has been submitted to the ESFA where appropriate.	6
Back Into Learning	Apprentice has been approved to go back into learning and an earliest date of return is specified at this point. Whilst in this status:- New assessments cannot be booked existing assessments cannot be rescheduled or rebooked Elements cannot have their results added or edited Elements cannot have assessment info uploaded or deleted, this also applies to the Apprentice Profile. Results cannot be result adjusted Apprentice’s cannot be change of circumstanced or have a new programme started This applies to both the API and bulk upload too QAs cannot be processed for the apprentice Assessment plan will be in a read only state ESFA screen will not show the apprentice To accommodate this the ESFA screen has also been adjusted to only show apprentices with a certified status. Note the Element EPA is also restricted, even in “Pending Results” status.	7
Null	Not assigned a status	8
Retake Review	Can be set if the apprentice fails a component and requires potentially more training and putting back into learning by adding a Fail with a Next Action of Retake Review. This is the review process prior to this to determine if this would be necessary or not. If the status is approved then the apprentice will go into Back Into Learning.	9
In Assessment (post gateway approval)	An active apprentice ready to take their assessments	10