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Version 5.24.0 - 23/07/2024

Version 5.24.0 - 23/07/2024

Owned by Rachel Bocking, created
Last updated: Jun 28, 2024 by Lisa Clancy
5 min read
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Production Release Date: Jul 23, 2024

Version: 5.24.0

UAT Release Date: Jun 25, 2024

 

The Release webinar is available from here ;

Note: you can copy and share this link with other people in your organisation

We have added a new column on the table below called “Action Required” this shows several new status labels:

SETUP_REQUIRED - some setup will be required to use this element

NEW_PERMISSIONS - new permissions have been added

RECOMMEND_TRAINING - training is recommended - usually for new major features.

screen_changes - changes have been made to existing screens

This is to help highlight to you anything you need to ensure is set up for the day of release or in advance of this. We do still recommend that all of the release notes are read.

low impact medium impact high impact We are also adding a column for Potential Impact to you our customers, this is an estimation of any impact to your businesses the work may have. This is just offered as a guideline, as we appreciate you all use EPAPro slightly differently.

We recommend you check any Comms settings with the release notes, as whilst newly introduced comms will be listed in them, we may not mention if an existing comm needs to be enabled, which we assume may be on from previous releases.

What you have enabled can be seen via the System Management → Communications .

 

Epic

Key

Type

Action Required

Summary

Release Notes Description

Potential Impact

Epic

Key

Type

Action Required

Summary

Release Notes Description

Potential Impact

 

EP-4490

FEATURE

NEW_PERMISSIONS screen_changes

EPA(M) - RAG Ratings - Various enhancements.

Overview

Enhanced the EPA(M) RAG ratings functionality with various improvements / permissions.

Changes to Functionality

The RAG ratings functionality found within the edit EPA(M) entity screen has been updated with the following enhancements:

  • The ability to update a RAG rating has been introduced, controlled by a new permission (this has been given to the owner and awarding organisation system roles by default, and can be found within the EPAs -> Update RAG Rating section of the user permissions tab.

  • A new permission to create RAG ratings has also been added, so that this can be distinguished from the more generic update EPA(M) permission. This can be found within the EPAs -> Create RAG Rating section of the user permissions tab.

  • A new Edit button has been added to each of the RAG rating history records, so that RAG rating history can be amended if mistakes are made.

  • A new Audit Log button has been added against each RAG rating history record, for those that have permissions to see change log data

    • This will show the changes made to each individual RAG rating.

  • File uploads are now handled from within the create/edit RAG rating modal, instead of via the main RAG rating listing screen

    • This allows for greater control on who can/cannot perform uploads, based on the new permissions.

  • Amended the pagination of the RAG ratings listing screen so that

    • The “current” RAG rating record is always shown at the top in it’s own “RAG Rating” header.

    • The historical RAG rating records are shown in a paginated list (5 per page), collapsed by default.

  • The Reporting → EPA → EPA RAG Ratings report has been updated to no longer show the hours/minutes/seconds against the displayed dates, as these were not supported by the system.

Impacted Areas

  • EPA(M) → Entity screens

  • Reporting → EPA → EPA RAG Ratings

Permissions

  • EPAs → Create RAG Rating

    • Given to any role that had EPAs → Update, to preserve existing functionality

  • EPAs → Update RAG Rating

    • Given to the owner & awarding organisation system roles.

low

 

EP-4536

bug

 

Reasonable Adjustments - Enable unlink and delete of evidence files

Overview

Fixes a bug that prevented the unlinking of apprentice reasonable adjustment uploads.

Changes to Functionality

Fixed a bug that made it not possible to unlink apprentice reasonable adjustment files from within the edit reasonable adjustment modal.

Impacted Areas

  • Apprentice → Reasonable Adjustments

Permissions

  • None

low

 

EP-4579

bug

screen_changes

Apprentice Profile - Hide old reasonable adjustments if not populated

Overview

Updated the old reasonable adjustments field in the apprentice profile. It will now not show unless there was already data in it and it has been labelled as deprecated to bring it into line with the edit apprentice screen.

low

 

EP-4564

bug

screen_changes

Apprentice Profile - The "Completed" Planning link within the overview will no longer offer the manage plan link if the user doesn't have permission to see it.

Overview

Fixes a bug that offered an update link that wouldn’t work for the logged in user.

Changes to Functionality

Fixes a bug that offered the update plan URL from within the apprentice profile when a user didn’t have permission to use it - the code will now offer the view plan URL in this instance.

Note that the user was not able to use the link to perform updates, as epaPRO security checks prevented the URL from working.

Impacted Areas

  • Apprentice Profile

Permissions

  • None

low

 

EP-4558

bug

 

Reporting - Assessment Components - duration_allowed_minutes no longer always returns "0".

Overview

Fixes a bug that prevented the duration_allowed_minutes column from working within the Miscellaneous → Assessment Components report.

Changes to Functionality

The Miscellaneous → Assessment Components report always showed the duration_allowed_minutes column as “0”, due to a reused attribute name - this bug has now been resolved, and the report should now show the duration held against the assessment component.

Impacted Areas

  • Reporting → Miscellaneous → Assessment Components

  • Assessment Plan

Permissions

  • None

low

 

EP-4538

bug

 

Assessment Plan Components - On Programme Assessor and Workplace mentor attendee phone numbers are now displayed

Overview

Fixes a bug that prevented the phone number appearing for guest attendees within the assessment plan screen.

Changes to Functionality

A bug has been fixed that prevented the phone number appearing for guest attendees within the assessment plan screen.

Impacted Areas

  • Assessment Plan

Permissions

  • None

low

 

EP-4509

bug

 

Bulk import - start new programme

Overview

We have added the reason_id field to the documentation PDF for the Start New Programme Bulk Import process.

Impacted Areas

Bulk import documentation

low

 

EP-4501

bug

 

Dashboard - monthly overview graph

Overview

We have fixed a bug where the forecasted monthly amounts were not showing correctly for the month that they related to on the monthly overview graph.

Impacted Areas

Dashboard - monthly overview graph.

low

Epic Link key type Action Required Release Notes Title Release Notes Description Potential Impact
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