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Version 5.29.0 - 10/12/2024

Version 5.29.0 - 10/12/2024

EPAPRO Logo_RGB.png

 

Production Release Date: Dec 10, 2024

Version: 5.29.0

UAT Release Date: Nov 12, 2024

 

The Release webinar is be available from here (following the Friday demo meeting);

Note: you can copy and share this link with other people in your organisation

We have added a new column on the table below called “Action Required” this shows several new status labels:

SETUP_REQUIRED - some setup will be required to use this element

NEW_PERMISSIONS - new permissions have been added

RECOMMEND_TRAINING - training is recommended - usually for new major features.

screen_changes - changes have been made to existing screens

This is to help highlight to you anything you need to ensure is set up for the day of release or in advance of this. We do still recommend that all of the release notes are read.

low impact medium impact high impact We are also adding a column for Potential Impact to you our customers, this is an estimation of any impact to your businesses the work may have. This is just offered as a guideline, as we appreciate you all use EPAPro slightly differently.

We recommend you check any Comms settings with the release notes, as whilst newly introduced comms will be listed in them, we may not mention if an existing comm needs to be enabled, which we assume may be on from previous releases.

What you have enabled can be seen via the System Management → Communications .

 

Epic

Key

Type

Action Required

Summary

Release Notes Description

Potential Impact

Epic

Key

Type

Action Required

Summary

Release Notes Description

Potential Impact

 

EP-4799

feature

 

Reporting - Added created date to COI report

Overview

The conflict of interest report has been extended to include the created date. Date filtering has also been added.

low impact

 

EP-4787

feature

 

Apprentice - Add preferred name in apprentice profile header

Overview

The preferred name and pronunciation values have been added to the apprentice profile within the ‘basic information/contact' area.

low impact

 

EP-4739

feature

 

Dashboard Calendar - EPA/EPAM Calendar updates

Overview

We have made changes to what assessment and planning meeting events are shown in the dashboard calendar for EPA and EPAMs to make them consistent and readable..

Changes to functionality

Assessment Events:

  • The EPA dashboard calendar will now only show assessments in which they are the assessments epa.

  • The EPAM dashboard calendar will also only show assessments in which they are the assessments epa.

  • The EPAM dashboard calendar will also no longer show assessments for EPAs that they manage. This is intended to keep the calendar readable and focused strictly on what the EPA/EPAM needs to do.

Planning Meeting Events:

  • The EPAM dashboard calendar will now only show meetings in which they are the apprentices epa, this now matches the behavior of the meetings for EPAs

  • The EPAM dashboard calendar will also no longer show meetings for EPAs that they manage. This is intended to keep the calendar readable and focused strictly on what the EPA/EPAM needs to do.

Impacted Areas

  • Dashboard → EPA/EPAM Calendar

medium impact
Rated medium as this changes how the dashboard calendar may appear after recent changes. It will now make them less cluttered by showing only pertinent bookings.

 

EP-4737

feature

 

Record of Achievement - Add Cohort ID filtering

Overview

The Record of Achievement listing screen has been enhanced with cohort id filteration.

Changes To Functionality

An epaPro user will now be able to filter record of achievement based on Cohort ID.

Impacted Areas

  • Assessment → Record of Achievement

low impact

 

EP-4736

feature

 

Appeals - Add Cohort ID filtering

Overview

The appeals listing screen of issue management has been enhanced with cohort-based filteration.

Changes To Functionality

Cohort ID based filteration has been added to:

  • Issue Management → Appeals

epaPro user will now be able to filter appeals based on cohort id.

Impacted Areas

  • Issue Management → Appeals

low impact

 

EP-4735

feature

 

Assign Apprentices - Add Cohort ID filtering

Overview

The assign apprentice listing sub-screens has been enhanced with cohort-based filteration.

Changes To Functionality

Cohort ID based filteration has been added to the following screens of assign apprentice:

  • Assign Apprentices → Awaiting

  • Assign Apprentices → Pending

  • Assign Apprentices → Rejected

  • Assign Apprentices → Confirmed

Cohort ID based filteration has also been added to:

  • Caseload → Apprentices Awaiting Acceptance (EPA(M) only)

Impacted Areas

Assign apprentice listing screens / Caseload → Apprentices Awaiting Acceptance (EPA(M) only)

low impact

 

EP-4734

feature

 

Apprentice - Add Cohort ID filtering

Overview

The apprentice listing screen has been enhanced with cohort-based filteration.

Changes To Functionality

The addition of cohort filteration improves efficiency for EPAO/provider in processing batches of apprentices together, based on cohort ID.

Impacted Areas

Apprentice listing screen

low impact

 

EP-4729

feature

 

Assessment Booking - Add Cohort filter to all subscreens

Overview

The assessment booking new screens has been enhanced with cohort-based filteration.

Changes To Functionality

The addition of cohort filteration improves efficiency for EPAO/provider in processing batches of apprentices together, based on cohort ID.

Impacted Areas

Assessment booking new screens

low impact

 

EP-4713

feature

 

New Filtering Options for Apprentices Awaiting Acceptance Screen

Overview

New filtering options have been added to the Apprentices Awaiting Acceptance screen, allowing EPA(M) users to bulk accept apprentices using more detailed selection criteria.

Changes to Functionality

Previously, users could only search for apprentices awaiting acceptance by using basic fields like apprentice name or ULN. The screen has now been improved with additional filters, similar to other epaPRO screens. Users can now filter by Cohort ID, IFATE Reference, Standard, Specialism, Provider, and Employer etc. , making it easier to perform bulk actions like accepting apprentices.

Impacted Areas

  • Login as EPA manager or EPA → Caseload → Apprentices Awaiting Acceptance screen.

low impact

 

EP-4777

task

 

Framework Upgrade

Overview

We have completed an upgrade of the underlying framework of epaPRO. This upgrade will impact all of epaPRO, but should not change any functionality.

Impacted Areas

  • All of epaPRO

low impact

Do recommend testing of your basic processes to check for any issues though.

 

EP-4786

bug

 

Audit Log - Improved Display of Long Values

Overview

We've made improvements to the Audit Log screens at different places in the system to fix an issue where long text, like external meeting IDs, didn’t display properly. Now, the text wraps onto a new line, keeping the screen easy to read and ensuring all buttons, such as "Show Changes," stay visible.

Changes to Functionality

Long text will now wrap neatly onto the next line, so the layout stays clean and all buttons remain easy to access.

Impacted Areas

  • Audit Log pop ups across epaPRO

 

 

EP-4783

bug

 

Assign Apprentice - Bulk Accept does not consider applied filters

Overview

We have fixed a bug with the assign apprentice acceptance screen where the bulk accept filters popup may not have remembered the search provided.

This was fixed as part of the extension of this screen to include additional filters.

Impacted Areas

  • Assign Apprentice Acceptance

 

 

EP-4778

bug

 

Assessment Plan - Logging of non-required data in server error log.

Overview

Internal fix to prevent the server error log filling with non-required data.

Changes to Functionality

The code has been amended on assessment plan submission, so that non-required data is no longer written to our server error logs. This is an internal clean up exercise for Skilltech, and should not affect any functionality.

Impacted Areas

  • Assessment Plan

 

 

EP-4776

bug

 

Bulk Upload - Username validation

Overview

Fixed a validation issue in the bulk upload area that wouldn’t correctly identify usernames not formatted as email addresses. Update using the apprentice id would still work as intended.

 

 

EP-4668

bug

 

Apprentice - Expected Start Date error when user past gateway

Overview

Fixes a bug that prevented the updating of the expected completion date once an apprentice was post-gateway.

Changes to Functionality

It was possible in some situations to be unable to update an apprentice’s expected completion date, if a standard’s minimum programme duration has been lengthened post-gateway.

Impacted Areas

  • Apprentices

  • Bulk import → Update Apprentice

  • API → Update Apprentice

 

 

EP-4629

bug

 

Assessment Plan - Added Validation for Online Meeting Email Address

Overview

Fixed an issue where the meeting email address for online meetings was not being properly validated on the assessment plan and new assessment booking screens.

Changes to functionality

  • Assessment Plan Screen - When an assessment plan is saved with an online meeting option selected, the meeting email address will now be checked to confirm that it is a valid email address.

  • Assessment Booking Screens - When assessments are booked on the new assessment booking screens and an online meeting option is selected, the meeting email address will be checked to confirm it is a valid email address.

  • Teams Online Meetings - When an online meeting is set to the Teams option an additional check is carried out against the meeting email address. The email address will be checked to confirm that the email is connected to a teams account for the organisation that is linked to epaPRO. If this is not the case an error message stating “The meeting email address does not exist within the organisation.“ will appear.

Impacted Areas

  • Assessment Plan → Online Meetings

  • New Assessment Bookings → Online Meetings

 

 

EP-4568

bug

 

Risr - Receiving results should no longer error

Overview

Fixes an issue where receiving results from Risr sometimes causes notifications to not be sent.

Changes to Functionality

A bug has been fixed that caused Risr to sometimes throw an error when receiving results - this meant that some processes later in the process (such as action clean-up & notifications) may not have been triggered.

These errors should no longer occur.

Impacted Areas

  • External Assessments → Risr

 

Epic Link key type Action Required Release Notes Title Release Notes Description Potential Impact
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