epaPRO User Group Meeting December 2024

Meeting Date	Dec 12, 2024

Meeting Date

Dec 12, 2024

Meeting Attendees

31 Attended

@Ian Jarvis @Isha Ball @Libby Timms @Lisa Clancy@Dan Lewis

Meeting Recording

The recording of this meeting, including the items demoed can be viewed and also shared, via the link below to any of your colleagues who may find this useful:

Click to view recording of User Group

PowerPoint Presentation

A copy of the PowerPoint presentation, can be viewed below:

Copy of Agenda

Please find below the agenda for the meeting

1	Overview of the last three months: Last Quarter 40 x Bugs fixed 25 x Feature Requests Released Development in last 3 months Release 5.28.0 Result Certification - Result Releasing Release 5.26.0 Phase 2 Reasonable Adjustments Coming soon in 5.30.0 EP-4219 Booking attendees - allow attendees to just be notified and not invited
2	Roadmap Items:- EP-3804 Accolade - General Awarding EP-4113 Skilltech “One” EP-3795 Skilltech Identity - One Global Login EP-4660 Phase 3 - Assessment Milestones EP-4589 Phase 2- Assessment Booking EP-4487 Refactoring of reporting filters
3	Welcome to new customers
4	Accolade Progress update
5	Points for Group Discussion
6	Changes around resits/retakes. Removal of Capping on assessment resits. It is the Employers decision should an Apprentice go back into further learning after failing an assessment, a discussion is held with the Apprentice / Employer to see what if any further training is required, this is not the decision of the EPA (Assessor) We would like to discuss with group if they are happy for us to take it away and look at this, is everyone in agreement that a change needs to take place? https://covalenttech.atlassian.net/browse/SD-9665 (POLL Available)
7	Validation on surname casing, such as McCarthy Currently the code will tidy up any issues with names entered for example like:- ”aNN aPPrentice” There has been a request to see what could be done where names have a “Son of” derivative (Mac, Mc or O') as the casing on the ROA appears with the single capital letter i.e. Mccarthy. The issue is if we remove the current code that tidies up casing, this would mean that you would need to tidy up every apprentice entry where the casing is incorrect manually? https://covalenttech.atlassian.net/browse/SD-7404 (POLL Available)
8	Apprentice - Data Anonymising (relates to SD-10068) & Data Retention This is a very large scale undertaking if we progress down the data anonymisation route. We would like to form a “Task Force” group from our customers with the people who deal with your compliance so this can be discussed in more detail. Anonymisation How we anonymise - we will need to create a standardised process that all agree to and also the method of anonymising e.g. use of ** in certain areas such as names and emails etc For dates e.g. DOB we can use a date such as 01/01/1645 Ethnicity is a specified list, we cant nullify the entry. Type of data to anonymise. Note the ULN number would need to go, we cannot replace that with a random number as there is a risk of the number that is generated would actually matching another apprentice. We cant anonymise data in attachments/Files/Recordings/Tasks/Notes etc. Anonymised records would need to be flagged in some way as locked down, to prevent editing as they would fail validation if you attempted to update them The data would need to cycle naturally out of backups, so potentially could take 6 months or so to disappear from those areas Once its gone its gone for good and we cannot restore it** Please note that we are not responsible for updating the data that third parties hold e.g. Aptem in linked systems (via API & Integrations)
9	Reasonable Adjustments - “bilingual dictionary” Update - https://covalenttech.atlassian.net/browse/SD-10133 Apologies this has yet to process, we do have it logged internally and we will get to it as soon as we reasonably can.
10	Demo of Support Portal Topics
11	Synap Training Courses
12	Sneak Peak at Skilltech One
13	Christmas Opening/Closed Times