epaPRO User Group Meeting - March 2025

Attendees

30 Attended

Overview of the last three months:

Released Development in last 3 months

• Refactored behind the scenes reporting

• Laravel & PHP Upgrades

• Is/Is Not Invited Toggle

• Bulk Upload for Provider Sub users

• Reschedule option

Coming soon in 5.32.0

• Phase 3 Assessment Milestones

Sandbox - Feedback being collated and reviewed

• Phase 2 of Assessment Booking

Roadmap Items:-

• EP-3804 Accolade - General Awarding

• EP-4113 Skilltech “One”

• EP-4589 Assessment Booking Phase 2- once feedback fully reviewed

Accolade

• Progress update

Points for Group Discussion

Recent Government changes for Functional Skills and age of apprentices

• Gateway Declarations - Discuss reason we are unable to edit the declaration for versioning/audit purposes.

https://covalenttech.atlassian.net/servicedesk/customer/portal/1/article/3983507461

We have had a request to look at a credit based approach to automatically enter the overall grade

https://covalenttech.atlassian.net/browse/SD-10851

• Could we ask the scope of this e.g. how many of your standards use the “credit-based approach”

• Do you see this changing in the future i.e. are the number of standards using this approach likely to increase?

• Could you see that generating the overall grade will reduce risk and be of benefit?

• You would assign a number of “credits” to each individual grade, which you would stipulate in the build of the standard when building up the components

  • For example this may be:

    • Fail = 0

    • Void = 0

    • Pass = 1

    • Distinction = 3

• You would then assign a number of credits required for an overall grade (also allow a capped option next to each one)

  • E.g.

    • Pass = minimum of 2

    • Distinction = minimum of 6

• When the assessor adds the grade for each component, the system will calculate and confirm that this grade equals the number of credits specified

• When certificating the learner and if the system calculation is activated for this standard, the grade would appear in the certification page (with a possible override option in QA stage by those with certain permissions?)

This calculation would work with a different amount of components and also those standards where a merit overall grade is available. By allowing each EPAO to toggle this on or off though it still gives the option of using the manual grade input.

New Data API

We are looking at creating a new data API, this could be used to create your own data warehouse.

• This will offer, data with basic filtering, but will not be a full data warehouse structure.

• It will be at AO level ONLY.

• If you want to provide data to TP’s it would need them to filter it accordingly.

• Are there are gaps in epaPRO reporting, that you would like filled by using a third party data reporting tool?

Finance

Will be work done on finance data and billing.

• This is likely going to involve data api/transactions linked to contracts and activity.

• This would look to push these out to whatever accounting systems you use and receive response back regarding processing.

• This would likely involve a new billing screen and changes to contracts

• This will be totally separate to the current financial reports.

Data Retention - contacts are now collated ready to set up a workshop to discuss this in more detail.

Obfuscation would be our recommendation as it will not impact on reporting.

AOB