Feature EP-3778 - Apprentice Dashboard
- Lisa Clancy
Release Notes Description
Please be aware that this change does have a small impact on all user’s and not just apprentices.
We recommend that AO Users review their Support Materials and how they are setup/ configured and consider restricting them to user type, or ensure when they are created, they specify the related Standard/Assessment Schema/Component/Provider or Employer. This will then ensure when the Apprentices dashboard work goes live that they see the relevant support materials specifically aimed at the apprentice.
Overview
Released Live in 5.17.0 we have adjusted the URL for our dashboard to better reflect it as the application's home page and also redesigned the apprentice's dashboard to provide key information up front and everything they need in one place.
Changes to Functionality
Dashboard URL Change
To better reflect the dashboard as being epaPRO's home screen we have adjusted the URL to be at the root of the application. We have introduced a redirect for the old URL, so any bookmarks should continue to function and the browser may update them automatically.
New Dashboard Links
We have added a dashboard link to the top of the navigation menu, this will provide quick access to allow you to get back to your dashboard. This has always been possible by clicking the logo, but is now much more intuitive. On mobile devices a small house will be visible within the top bar, providing a quick shortcut as the menu is not always visible.
Support Materials View Screen
The component filter has been added to this screen.
Milestone Description
We have added a new description field to assessment milestones. This will allow for some additional details to be added for the apprentice dashboard.
New Apprentice Dashboard
The apprentice’s dashboard has been completely redesigned to provide key information in a clear and concise manner. The new screen has also been mobile optimised, being the apprentice’s dashboard, it is likely to be more commonly used on mobile devices.
The key features of the dashboard include:
Programme Overview - This provides visual progress of the apprentice’s programme, styled in a similar way to the overview on the assessment profile. Each node will have one of four statuses;
No Status,
Booked,
In Progress,
Completed.
Clicking on one of the assessment nodes will expand the relevant section in the Assessments section. This section is hidden on mobile as it’s purely visual.
Assessments - This is the main part of the dashboard and provides a list of components for the apprentice’s schema tied to the assessment plan. If no plan exists then no components will show here. Each section provides a short summary of the status of the component, completed milestones, name, and booking. Clicking an assessment will expand and show additional booking details, and a list of milestones, each with their own details. If the element is tied to an assessment centre and our map functionality is enabled clicking the assessment centre will open up our directions screen prefilling the directions from the apprentice’s workplace address to the centre.
If component-related support materials exist then a “Support Material” button will show, this will direct the apprentice to a pre-filtered list for that component on the support materials screen. If the apprentice is able to upload assessment info an “Upload Files” button will also show, the logic around this is the same as the apprentice’s profile screen.
Will be added in release 5.18.0
The apprentice dashboard milestone list has been updated to now show an “Upload” button to apprentices if the milestone has been assigned to the apprentice and it is not completed. The apprentice will then be able to upload new files to the milestone and unlink files they have uploaded.
As this functionality hooks into the Apprentice Files system, the apprentice requires the “Upload” permission under the “Apprentice Files” heading.
Once file is uploaded it appears to the apprentice like the following image, with options under the ellipsis (3 dot) menu for View/Download or Unlink.
Status Key - This is an info box to provide details on what the status icons mean for the Programme Overview and Assessment boxes. On mobile, this becomes a “Status Key” button within the assessment sections.
Latest News - This shows the latest news for the apprentice ordered with the most recent first. This functions similarly to the non-apprentice dashboard. On mobile, this will be shown at the top of the screen.
Profile - Key details about the apprentice’s profile, including a link to edit their profile if they wish.
Programme - Key details about the apprentice’s programme.
Support Materials - A list of support materials related to the apprentice's programme. This will include support materials that are generic or tied to the apprentice’s standard, components, or schema and linked to the apprentice user type. Any support materials not linked to the apprentice’s user type will not be shown.
To reduce clutter and elements that apprentices are currently not able to make use of, the actions toolbar icon has been removed for apprentices.
Impacted Areas
User dashboards
Support Materials
epaPRO Top bar
epaPRO Menu