Version 5.11.0 - 18/07/2023
Production Release Date: Jul 18, 2023 | Version: 5.11.0 |
UAT Release Date: Jun 20, 2023 |
The Release webinar can be downloaded from epaPRO Release Demo 5.11.0
Note: you can copy and share this link with other people in your organisation
We have added a new column on the table below called “Action Required” this shows several new status labels:
SETUP_REQUIRED - some setup will be required to use this element
NEW_PERMISSIONS - new permissions have been added
RECOMMEND_TRAINING - training is recommended - usually for new major features.
screen_changes - changes have been made to existing screens
This is to help highlight to you anything you need to ensure is set up for the day of release or in advance of this. We do still recommend that all of the release notes are read.
low impact medium impact high impact We are also adding a column for Potential Impact to you our customers, this is an estimation of any impact to your businesses the work may have. This is just offered as a guideline, as we appreciate you all use EPAPro slightly differently.
We recommend you check any Comms settings with the release notes, as whilst newly introduced comms will be listed in them, we may not mention if an existing comm needs to be enabled, which we assume may be on from previous releases.
What you have enabled can be seen via the System Management → Communications .
Epic | Key | Type | Action Required | Summary | Release Notes Description | Potential Impact |
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FEATURE | screen_changes | Billing - Addition of SMS Billing | OverviewWe have extended our Billing dashboard for Enterprise customers to include a new SMS Billing tab. For EPAOs that have SMS enabled in their environment, this will show an annual usage breakdown. Allowing you to get an idea of quarterly or monthly usage and filtering by the communication type. The estimated costings will also be shown. EPAOs that do not have SMS enabled will still see this tab but will have an information box shown instead. If you would like to discuss enabling SMS messaging on your environment please open a ticket on our Support Desk. Impacted Areas
| low impact | ||
| FEATURE |
| Reporting - Rename EQAO report to Ofqual report | OverviewThe EQAO report within the Certification category has been renamed to be the Ofqual report. This has been done to better reflect its purpose as this report has been created against the Ofqual specification and to help reduce any confusion over the purpose of the report. The associated permission has also been renamed. Impacted Areas
| low impact | |
| FEATURE |
| Reporting - Add MFA status to user details | OverviewThe User Details report has been extended to include MFA information for each user. A new column detailing if MFA has been enabled for that user and a column showing which method(s) the user has set up for MFA. Each new column has an associated filter. Impacted Areas
| low impact | |
| FEATURE |
| Manage Element Drawer - Add external assessment, meeting, and proctoring details | OverviewWe have added a new “External Details” section to the Booking Details widget when using the Manage Element Side Drawer. This new section will contain key details about external services tied to the element. For example:
This section is only shown to internal users; Awarding Organisation, EPA, EPAM, and QA. As part of this, we moved the ProctorU reference into this section, previously it was just a field under booking details and was visible to all users. Impacted Areas
| low impact | |
| FEATURE |
| Change Log - Roll out the entity view to other screens | OverviewWe have rolled out the entity-based change log to additional screens to provide more visibility of changes without having to search through the full change log. Changes to FunctionalityThis functionality has been rolled out to the screens listed within the impacted areas below. This change also introduces a couple of tweaks to how change log entries are categorised/tied to a parent entity - this will apply to changes moving forward and so some historic changes will not show on the entity-specific view but will still be available on the full changelog screen as they are currently.
Impacted Areas
| low impact | |
| FEATURE | NEW_PERMISSIONS | Change Log - Add new permission for entity based changelog | OverviewWe have introduced a new permission “View Entity Changelog” available under the “Miscellaneous” section. This has been given to any user or role that has the current Change Log permission. This new permission grants the user access to the entity-based change log (the history button on some screens) but not the full change log. This is to allow users to see the history of changes on entities they’re allowed to access without exposing the full system changelog. Impacted Areas
Permissions
| low impact | |
| FEATURE |
| Assessment Schema - AP number now optional & allows decimals | OverviewThe assessment schema screen has been updated to no longer require the assessment plan version, making this now an optional field. The validation has also been updated to allow a decimal number to be input into this field (i.e. “AP1.1”). | low impact | |
| FEATURE |
| Comms - Result Available - add on-programme assessor | OverviewThe on programme assessor, guest user, has been added to the result available notification. Impacted AreasCommunication settings, Result. | low impact | |
| FEATURE |
| Global search - employer and provider links | OverviewWe have changed the links to the employer and provider users in the global search results, so that they now navigate directly to the relevant user screen. Impacted AreasGlobal search | low impact | |
| FEATURE |
| Summary drawer - user links across epaPRO | OverviewWe have added the summary drawer link for user details across the epaPRO app. Impacted AreasThe following areas have had the summary draw link added:
| low impact | |
| FEATURE | NEW_PERMISSIONS | Reporting - Billing forecasting report | OverviewA new report has been added to the Forecasting category within the reports section named “Apprentice Billing”. This report shows one row per current apprentice programme and has columns detailing 3 main charging points: Registration, Gateway, and Custom. The report will pull an associated contract for each of these charging points:
All the above means that the system could use 3 different contracts for the 3 prices; all contract names are available in the report for comparison and checking. Although all current programmes are included within this report it is noteworthy that this will include certified apprentices until they start a new programme. Therefore users may wish to exclude certain apprentice status' using the reporting filters to ensure that forecasts are calculated using appropriate data. Finally a date calculated date has been added to this report named Impacted Areas
Permissions
| low impact | |
| BUG |
| Reporting - Assessment Component Milestones not loading | Fixed a bug where the Assessment Component Milestones report was not loading. |
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| BUG |
| Roles - Activity log entries incorrect | Fixed role activity log entries missing permissions that were changed. Fixed role activity log entries being unnecessarily created even if nothing changed. |
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| BUG |
| Reporting - Fixed Date Comparison Filters | OverviewFixed a bug that prevented date comparison filters from working in the reporting screen. Changes to FunctionalityA bug has been fixed that prevented the date comparison filters within the reporting screen from functioning correctly. Attempting to use the filters previously showed an error message “Invalid date comparison values have been provided.” - this should no longer be the case. Impacted Areas
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| BUG |
| Assessment Plan - Assessment Centre capacity check not properly accounting for the component | We have fixed a bug with the assessment centre capacity check on the assessment plan screen to properly take into account the component being booked. This means the capacity block should now properly display as no capacity if the slot has availability but not the component trying to be booked. |
| |
| BUG |
| QA Question Template - editing to add a new question no longer causes an ordering issue | OverviewThe QA Question Template entity screen has been updated to honour the question order. Changes to FunctionalityThe QA Question Template entity screen will now show the configured questions within the “Questions” tab based on the order column. When these questions are assigned to a QA record, these too will appear in the order specified against the questions. Note that the order is considered a substantial change, meaning that changing the order against a question will not affect questions already assigned to existing QA records that implement the question template. Impacted Areas
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| BUG |
| Assessment Plan - 90 day warning | We have fixed a bug where the 90 day warning for assessment plan bookings (where dates that were more than 90 days in the past or in the future from the present date were selected) was being triggered twice. |
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| BUG |
| API - update provider postcode validation | We have fixed a bug where the contact postcode was not being validated when updating provider details via the API. |
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Epic Link | key | type | Action Required | Release Notes Title | Release Notes Description | Potential Impact |
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