Version 4.09.0 - 02/03/2021
- Tom Erbe
- Ian Jarvis
Release notes
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Key | T | Release Notes Title | Release Notes Description | Video Link |
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TASK | PHP and Laravel Upgrade Preparation - Styling | Preparations for PHP and Laravel upgrades later on in the year. This ticket includes changes to styling organisation and structure. | N/A | |
TASK | PHP and Laravel Upgrade Preparation - JavaScript | Preparations for PHP and Laravel upgrades later on in the year. This ticket includes changes to JavaScript organisation and structure. | N/A | |
FEATURE | ESFA - Hide apprentices from submission until the appeals window has passed | The ESFA screen has been adjusted to not show apprentices who are still within the ESFA’s mandatory appeals window, once the window has passed then the apprentice will appear on the screen again allowing the process to continue as it did before. The window defaults to 15 days but can be changed via a support request. The certification overview report has also been updated to include the new | ||
FEATURE | Roles - Bulk Assign | We have added functionality to allow AO users to bulk reassign roles to users. This is accessible via the role count links on the roles page. | ||
FEATURE | Contracts - Filtering options | We have added filtering to contracts, so these can now be filtered on Standard, Provider, Employer, Schema and Component. | ||
FEATURE | Gateway - Send the Gateway Coming Soon reminder earlier | We’ve adjusted the Gateway Coming Soon reminder that is sent to providers so it now sends 30 days before the gateway is due, rather than the original 7 days. |
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FEATURE | ESFA - Preferred address against employer / provider | We’ve implemented a new field on the provider and employer screens to allow for the preferred ESFA address to be defined. This preference will then be used on the review popup of the ESFA screen to automatically select the correct address. The preference against an employer will take priority, then the provider’s preference, if no preference has been selected on either the employer or provider then no address will be automatically selected. Please note, using the mass update dropdown at the top of the review popup will still overwrite all addresses, even if one has been preselected. | ||
FEATURE | Assessment Progress - Generate a PDF questions form from the assessment results window | A new download button has been added to the questions tab on the assessment result screen. This button will download a generated PDF containing the questions/answers against a particular component. This downloaded PDF has the question keys assigned against each form field, meaning that the form can be filled in & re-uploaded to populate the question answers. | ||
FEATURE | Assessment Progress - allow answers to be provided without requiring an upload | The questions/answers functionality within the assessment results screen has been enhanced to no longer require a PDF file upload. This new functionality works like the existing gateway system, whereby the available questions for a given component are shown to the user & can be edited via the provided text areas. An upload can still be provided, and any questions that have form fields defined within the PDF will be automatically updated with the answers from the attached document. These answers can then be amended via the text areas if needed before saving. | ||
FEATURE | Added support for Welsh characters in all input fields | Support has been added to allow Welsh characters in all data input fields within EPA Pro. Welsh support has also been added to the report generator, including for CSV downloads & emails. | N/A | |
FEATURE | Actions - Add Certification Required Action | We’ve added a new action that is triggered when an apprentice moves to the completed status, this will be given to the apprentice’s assigned EPA instructing them to certify the apprentice. If the apprentice is moved back to on programme, due to a result adjustment for example, then this action will be deleted and not marked as completed. When an apprentice is certified the action will be marked as completed. | ||
FEATURE | Show a warning when a user selects a date outside of the expected range. | A warning has been introduced to various areas of EPA Pro when a user selects a date more than 90 days in the past/future. The areas with this new functionality are:
Note this does not prevent a date from being selected - it is just a warning for information purposes. | ||
FEATURE | Result Adjustment - Add the new result to the element View Adjustments | We’ve added the new result information to the ‘View Adjustments’ popup on an element. Before only the previous result was shown. | N/A | |
BUG | Prevent a validation issue when an EPA manager saves away an edit to an EPA record | A bug has been fixed which prevented an EPA manager from updating an EPA record via the user management screen. Previously the user saw the error “The selected epa type id is invalid”. A bug has also been fixed whereby many fields were read only when an EPA manager was editing an EPA record. |
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BUG | Standards - Deleting a standard may reappear on refresh | We’ve fixed a bug on the standards screen where deleting a standard may look successful but refreshing the page would show it again. If there are any errors during the delete process this will now be shown to the user and the standard will not be removed from the screen. The permission to access the URL that deletes a standard has also been adjusted to be |
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BUG | The signature within the user profile is now clearable | The signature name & signature should now be clearable from within the user profile. |
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BUG | SLA Management - Edit/Delete buttons not working after clicking 'Include Past Days' | We’ve fixed a bug where the Edit/Delete buttons for a future excluded day would not work after clicking ‘Include Past Days’. This has now been corrected and those buttons should function as normal. |
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BUG | Activity Log - Improve logging | We’ve fixed a bug causing some entities to not log changes made, the below should now be logged on top of what was already:
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BUG | Activity Log - Change of circumstance not logged | We’ve fixed a bug where an apprentice change of circumstance was not being recorded in the change log screen. This should now be logged. |
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BUG | Gateway Specifications - Tooltips do not work with standard filter applied | Fixed a bug where the tooltips would not show on the gateway specification after using the search or filters. Have also reworked the tooltips to be consistent and on ‘hover’ rather than ‘click’. |
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BUG | Gateway - allows users with custom roles to edit completed gateways | A new permission has been created to allow users to edit completed gateways. This new permission has been assigned to admin, owner & awarding organisation roles by default. Previously, this ability was determined by role & not permission, meaning that custom roles could not perform this action. |
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BUG | Contracts - Component fields not showing unless a price has been entered | We’ve fixed a display bug on the edit contracts screen where the component input fields would not be shown in some instances if the component has no price assigned. These fields should now show. |
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BUG | Actions - EPAs with QA permission sometimes do not receive QA required action | We’ve fixed a bug where in some instances EPAs wouldn’t receive the action to QA a result if they had QA permissions. This was due to another element on the apprentice’s plan having no EPA assigned causing an issue internally. This has now been resolved. |
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BUG | Apprentice Profile - Upcoming assessment shown even when it has a result | We’ve fixed a bug with the upcoming assessments table on the apprentice profile screen where it would show the upcoming assessment even if it has been given a result earlier than scheduled. This table now only shows elements that are upcoming and have no result. |
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BUG | Gateway filters now persist after page reload | The gateway listing pages have been updated to preserve filter/search choices when the page is reloaded. This will also mean that the filters are retained when a user processes an item in the list, such as approving a gateway via the "pending" screen. |
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BUG | Actions - Improve action completion logic | We’ve fixed a bug where in some rare instances the completion of an action could trigger for more than one action. |
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BUG | Employer - Fix the view employer screen not loading for some users | We’ve resolved a bug with the view employer screen where it would fail for some users. We’ve also resolved a bug when clicking the view users shortcut button would sometimes cause a permission error for some users. |
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BUG | Contracts list screen now considers logged in user type | The contracts screen has been amended to take the user’s user type into consideration when displaying the list of contracts. For example, providers who are given access to the screen will now only see contracts assigned to them. Note that employers will be shown both contracts that are assigned to them & contracts with no employer assigned, as these both could be applicable (depending on the start/end dates). |
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BUG | Assessment Plan - Unable to sign declaration if there's a failed element | We’ve fixed a bug where it wasn’t possible to sign off an assessment plan if one of the elements was failed, even if the next action was set to failed. This has now been corrected, the only time the sign off will not be possible is if there’s an outstanding booking or an element requires a new booking (resit/retake). We’ve also tweaked the icon next to an element that’s failed with a failed next action to a red checkmark, as the element is finished even though it’s failed. The previous exclamation mark indicated something may still need actioning. |
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BUG | Support Materials - Unable to create a category if it's name has been used before | We’ve fixed a bug where the system would not allow a category to be created if its name matches a category that has now been deleted. This has now been fixed and deleted categories can have their name reused. |
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BUG | Record of Achievement - Emails fail to send | We’ve fixed a bug within the record of achievement screen where in some cases an error would occur when sending a RoA via email. |
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BUG | Actions - Fixed a bug with Surpass | We’ve fixed a bug with actions where a Surpass result wouldn’t trigger it’s actions to be completed, and wouldn’t trigger the creation of the next action, e.g. QA required. This should now be handled correctly. Any pending actions that were linked to a Surpass element, that has a valid result will also be removed, but will not be logged as completed (for future reporting) due to the incorrect elapsed time and completed time. |
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BUG | Bulk Import - Missing mandatory columns cause a hidden error | We’ve fixed a bug with the bulk import where an error would occur, but be hidden if a mandatory column was missing from the import CSV. |
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BUG | Gateway - removing deleted gateway specifications when processing apprentice gateway | We have fixed a bug where it was possible to use a deleted gateway specification for an apprentice gateway. |
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